Manager, Finance & Administration AS9881

The Manager, Finance & Administration supports Stetson University by serving as the primary point of contact for both internal and external stakeholders on all matters related to the Office of the Vice President for Finance (VPF)/Chief Financial Officer (CFO). Serving as a member of the Finance and Administration Leadership Team, this role supports the direction and vision of the VPF/CFO. In alignment with Stetson’s Strategic Priorities, the Manager, Finance & Administration will help lead the University on its path to financial sustainability through providing leadership initiatives and enhanced operational excellence.

The Manager, Finance & Administration plays a critical role in advancing Stetson University’s mission by helping ensure the effective, ethical, and responsible stewardship of the University’s financial and administrative resources. Through high-level administrative coordination, the position enables the CFO along with the Finance & Administration division to operate efficiently, transparently, and in alignment with institutional priorities.

• Manage the VPF/CFO’s calendar and meeting logistics
• Draft and format routine correspondence on behalf of the VPF/CFO
• Schedule and prepare leadership team meeting agendas and materials
• Schedule and coordinate all aspects of leadership team retreats
• Communicate with Division leadership as directed by the VPF/CFO
• Maintain operational continuity within the VPF/CFO’s office
• Obtain VPF/CFO’s signature as needed
• Coordinate communications between Finance & Administration and campus offices
• Ensure confidential and sensitive records are handled appropriately
• Special Projects as directed by the VPF/CFO

• Coordinate logistics and materials for Board of Trustees and committee meetings involving the VPF/CFO
• Routinely communicate with Board Committee chairs
• Collect, format, and distribute reports and presentations according to Board timelines
• Upload board materials to board management platform (OnBoard)
• Maintain official records of meeting materials and approved actions
• Serve as the administrative point of contact for Board-related scheduling and submissions

• Assist with documentation related to audits
• Process routine financial approvals and documentation as directed, i.e., invoice processing
• Support onboarding and offboarding logistics for Finance & Administration staff
• Provide administrative coverage and coordination as needed
• Assist with maintaining financial and administrative policies and procedures
• Provide administrative support for Administrative Council meetings

• Route contracts and agreements for review and signature per established workflows
• Track contract status and maintain executed agreements in designated repositories
• Ensure required forms and supporting documentation are complete

• Knowledge of general administrative and office management practices
• Knowledge of basic financial and budget terminology and processes
• Knowledge of board and committee support procedures, including meeting preparation and records management
• Knowledge of document management and records retention practices
• Knowledge of confidentiality requirements and professional standards for handling sensitive information
• Working knowledge of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, Outlook Calendar SharePoint, One Drive), Adobe, Zoom, OnBoard, Dynamic Forms, Banner, and BDM
• Exceptional written and verbal communication skills appropriate for executive level interaction
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Attention to detail in preparing, formatting, and reviewing documents and correspondence
• Ability to coordinate meetings, materials, and logistics efficiently
• Skill in maintaining accurate records and tracking action items
• Proficiency in office productivity tools and the ability to learn institution-specific systems
• Interpersonal skills necessary to work professionally with faculty, staff, administrators, and external stakeholders
• Ability to…