Senior Events Specialist

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We are seeking a self-motivated and enthusiastic Senior Events Specialist responsible for planning large meetings, special events and small to mid-size incentive trips from conception to completion. The ideal candidate would provide outstanding customer service while creating memorable events that motivate and inspire future performance.

Responsibilities:

• Consult with internal clients to identify their program goals, objectives and ensure customer satisfaction.
• Design, plan and execute all aspects of the company’s more complex meetings, special events and small to mid-size incentive trips as well as assisting on large incentive programs.
• Facilitate and manage all event details for on and off-site events which may include, communication, registration, décor, amenities, production, entertainment, transportation, venue selection, contract negotiations, food and beverage selection/coordination, and coordination of program content.
• Collaborate with corporate travel agencies to coordinate group travel arrangements.
• Build solid relationships and coordinate with internal departments and external vendors and customers.
• Ensure compliance with legal, risk and safety requirements.
• Create, manage, and reconcile event budgets and process a variety of payments.

Qualifications:

• Bachelor's degree in hospitality management, event management, or equivalent experience required.
• Minimum of 3 to 5 years planning meetings and mid-size incentive programs, in a corporate process driven environment, is required.
• Experience in maintaining positive relationships with a variety of vendors. This includes hotels, audiovisual companies, convention centers, destination management firms, transportation services, air charter companies, caterers, and entertainment providers.
• Knowledge of procedures related to planning and managing corporate meetings, events and incentive trips.
• Experience using or knowledge of CVENT event registration system, developing registration websites, mobile web apps, custom reporting, and managing data preferred.
• Knowledge of Basecamp, Workfront, and Concur a plus.
• Must have above average knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to travel domestically and internationally, when necessary, and occasionally on short notice.
• Ability to manage multiple projects with minimal supervision within a collaborative team environment.
• Exemplary verbal, written and interpersonal communication skills with adeptness in dealing with individuals of all levels, both internal and external.
• Work environment involves both indoor and outdoor activities as well as travel via car, van, bus, boat, or plane. Site visits may require long walks, up/down hallways, up/down mountains, extended periods of sitting/standing (up to 4 hours), and long flights (up to 9 hours).
• Physical activities may include hiking, biking, repelling, zip-lining, horseback riding, segways, boating, kayaking, whale watching, ATV riding and other activities.
• Work hours may vary depending on individual assignments. On occasion, work hours may exceed 18 hours per day when on site for a program.
• May lift/carry/pull up to 50 pounds. General range of motion requires bending, grasping, reaching & torso twisting when preparing and on-site during programs.
• Lifting activities may include assembly of signage, boxing computers/supplies/copiers/amenities for shipment, moving of tables/chairs/décor, carrying supplies such as water/food/amenities/décor.

Seniority level

• Seniority level
  
  Mid-Senior level

Employment type

• Employment type
  
  Full-time

Job function

• Job function
  
  Management and Manufacturing
• Industries Motor Vehicle Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Child care support

Disability insurance

Tuition assistance

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