Home Health Office Coordinator

Job Summary

We are seeking a dynamic and organized Home Health Care Office Coordinator to join our team and contribute to our administrative operations and continued growth of our agency. This vital role combines office operations activities, team coordination and scheduling, client interactions, billing and follow-up, to create an efficient, compassionate environment for both staff and clients. The ideal candidate should be a team player, excel in a fast-paced environment, demonstrate exceptional communication skills, and enjoy supporting healthcare teams and patients alike.

Experience is highly preferred, but willing to consider the right candidate with similar experience in home health or medical office settings.

• Support management of daily office operations, including front desk duties, multi-line phone systems, and calendar management for staff schedules and appointments
• Support human resources functions such as onboarding, training & development, employee records, and payroll processing using tools like Quick Books, Well Sky, Axis Care, Generations, or similar software
• Coordinate with vendors for supplies, equipment maintenance, and service contracts to ensure smooth office functioning
• Support administrative staff and provide guidance on clerical tasks such as filing, bookkeeping, and document management
• Assist with event planning for team meetings, quality initiatives, training sessions, or community outreach initiatives
• Maintain accurate medical office records and ensure compliance with privacy regulations
• Support budgeting efforts by tracking expenses and managing office supplies within allocated budgets

• Proven experience in office management or administrative roles within healthcare or related fields
• Experience leading teams and managing workflow efficiently
• Proficiency in Well Sky Personal Care platform, Axis Care, Generations, or similar Home Health Care applications strongly preferred
• Excellent organizational skills with the ability to multitask in a busy environment
• Exceptional communication skills—both verbal and written—and professional phone etiquette; ability to relate well with clients and caregivers
• Knowledge of medical office operations and human resources procedures
• Experience with schedule management tools and vendor coordination processes
• Familiarity with front desk operations, multi-line phone systems, filing systems, and calendar management software
• Ability to train staff effectively while fostering a team-oriented atmosphere

We offer a great working and team environment. Join us in making a difference by supporting our healthcare professionals and enhancing patient care through outstanding office coordination! This paid position offers an opportunity to grow your skills in a rewarding environment dedicated to compassionate service.

Full-time, Part-time

• Flexible schedule
• Paid time off

In person