Accounts Payable Clerk

Overview

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects;
Dashiell is a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at

Accounts Payable Clerk

1300 Underwood, Deer Park, TX 77536

The Accounts Payable Clerk is responsible for performing the day to day processing of accounts payable transactions that include maintaining assigned vendor accounts with timely and accurate data entry, vendor statement reconciliations, vendor relations and cash disbursements of accounts assigned to his or her control.

Employee may be called upon to perform any or all of the following functions:

• Distributes invoices for approval to proper associates with organization.
• Prepares invoices for data entry including general ledger coding as required.
• Review all invoices for appropriate documentation and approval prior to data entry based on our organization’s policies and procedures.
• Communicates with satellite offices, vendors, and within the organization, regarding identified issues with accounts payable invoices.
• Verify sales tax on invoices is accurate and communicates with Assistant Controller and CFO any identified issues with tax on invoices that are out of the norm.
• Data entry of invoices for assigned vendors and review data entry of local co-workers and satellite locations for accuracy.
• Assist other companies/divisions with any issues that they may have regarding invoices and processes.
• Process out-of-cycle disbursements, weekly and mid-monthly checks and wires with Assistant Controller, including positive pay uploads to bank and upkeep of Excel check register logs.
• Prepare checks for distribution and maintain filing of documentation in vendor files.
• Handle communications with vendors regarding statements, invoice payment inquiries, invoices not received, etc.
• Pull monthly bank statements from banking system.
• Monitor positive pay and ACH transactions daily through banking system including AP ACH setups.
• Maintain database (Excel file) of various vendor portal logon/passwords in secure AP spreadsheet.
• Assist with compiling audit documentation.
• Tie-out intra-company invoices with Accounts Receivable and generate offsetting invoice so offset can be performed within accounting system.
• Perform vendor offsets as needed.
• Perform Accounts Receivable Customer Master file setups based on documentation received from the AR department.
• Monitor on-hold invoices and credit items within Accounts Payable.
• Perform general ledger entries and imports.
• Initiate the collection of invoices to be reported to Corporate office at month-end (A7) within the company.
• Assist with any month-end close items as required.
• Carries out other duties as assigned.

High School Diploma, or equivalent, is required. Associates degree in accounting, business or equivalent field is preferred.

• Experience:
  
  Minimum of one year of experience working in Accounts Payable is required.
• Skills:
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Demonstrated attention to detail to accurately process invoices and review data entry.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, managers, and employees of other divisions.
• Ability to prioritize and work in a fast-paced environment to meet all deadlines.

• This position requires minimal physical effort.
• Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day.
• While performing the duties of this job, the employee will primarily…