Executive Assistant

Are you a highly organized, detail-oriented professional with a passion for providing exceptional administrative support in a dynamic corporate environment? We are seeking an Executive Assistant who thrives in a fast-paced setting and excels at providing high-level support to Executive Leadership. In this role, you will manage schedules, resources, and financials; oversee departmental operations; and support projects, events, and programs by coordinating activities across teams.

You will also contribute to process improvements and change initiatives across the company.

This is a hybrid position based out of our Dedham, MA office with occasional travel to our store locations.

• Team atmosphere – We’re all family here!
• Dynamic Environment – Constantly learning and adapting
• Impactful Work – Contribute to our success
• Problem Solving – Tackle challenges and take initiative

• Stability – we are a growing, stable company
• Great Benefits – medical, dental, vision and more!
• Unique Culture
• Employee Discount

• Handles highly sensitive, complex, and confidential financial, legal, personnel and company data and information professionally and discreetly.
• Organizes, schedules, and coordinates executive level meetings and functions, preparing agendas, recording minutes, and following up on action items as appropriate. May also maintain calendar and daily schedule for the Executive and/or department.
• Designs and prepares complex documents, reports, legal contracts, proposals, presentations, high-level correspondence, and other confidential information.
• Attends and participates in department and management meetings.
• Increases bandwidth of Executive Leader by anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.
• Assist in the planning, scheduling, and implementation of multiple projects simultaneously with a variety of internal and external stakeholders. Researches and analyzes a variety of data and information for projects as required and drives projects forward.
• Acts as liaison with project stakeholders across multiple departments and/or vendors to ensure team members perform in sync and are meeting project goals and deadlines.
• Executes general department support such as ordering, invoicing, equipment maintenance, organizational charts, distribution lists and office moves.
• Enters and maintains data in databases or systems. Analyzes data to track activity or costs and identify trends or inconsistencies.
• Any other function or responsibility as assigned by the Executive Leader.

• 3+ years of operational or administrative support experience
• Proven ability to manage multiple priorities and projects simultaneously
• Strong written and verbal communication skills
• Highly organized, self-motivated, and capable of independent decision-making
• Proficient in office procedures with a working knowledge of company policies and practices
• Strong computer skills, including Microsoft Word, Excel, Outlook, and other department-specific software (e.g., Adobe, Kronos, Certify, eMaint, Pro Core, CCure, Avigilon, AutoCAD)
• Ability to travel to other locations as needed
• Must be able to read, write, and communicate effectively in English

Pay Range: $68,000.. We share our pay rate because transparency matters. This reflects what we reasonably expect to pay for this role based on experience and performance.

Jordan’s Furniture is an Equal Opportunity Employer.