Invoicing Specialist

Invoicing Specialist

This opportunity is offered as a year-long contract with the potential for a permanent hire, primarily focused on managing and processing invoices for transportation carriers.

Seniority level:
Entry level.

Job Type and

Location:

Contract to Hire position based out of Decatur, IL.

Final date to receive applications:
January 22, 2026.

• Post invoices for transportation carriers accurately and efficiently.
• Review account statements with carriers and resolve any open invoices.
• Serve as the point of contact for carriers and accounts payable regarding general questions about invoices and payments.
• Utilize Microsoft Office, SAP, and Accounts Payable systems to perform daily tasks.
• Handle a high volume of shipments, approximately 2,000‑3,000 per day, for all of North America.
• Perform data entry tasks, including entering data into Excel, matching data from carriers to data in the TMS system, and managing invoice corrections.
• Manage a shared email inbox for incoming questions or invoice copies and provide customer service by answering carrier questions about payment status.
• Look up information and match amounts to the internal system.

• Proficiency in SAP, Microsoft Office, and Microsoft Excel.
• Experience in Accounts Payable and invoicing processes.
• Strong data entry skills.
• Ability to process orders and invoices efficiently.

• Experience in invoicing and A/P processes.
• Familiarity with order entry and clerical tasks.

This is a hybrid work environment with a schedule of three days in the office and two days remote. Work hours are Monday to Friday, 7:30 a.m. to 4:00 p.m. The role involves primarily data entry tasks, with minimal phone work and some customer service interaction via email.

Pay range: $17.00 – $20.00 per hour.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

For accommodation requests, please email astoncarter