Associate Director of Operations & Finance

PEACE Academy Charter works to promote educational and cultural empowerment for all of our students to ensure they are mastering or exceeding in their grade‑level content areas. Our strong focus on academics and cultural identity supports us in being an inclusive school that is heavily grounded in community. We are seeking a dynamic Associate Director of Operations & Finance who can contribute to our school community in addition to managing the operations needed for us to run smoothly.

This position reports directly to the Executive Director and is a K‑8 administrative‑level position that includes the responsibility of serving on the school’s K‑8 leadership team and managing a team.

• Bachelor’s degree required
• Master’s degree (or higher) in education or related field preferred

The experience and qualifications preferred for this position include:

• Minimum of 5 years of experience working with elementary and/or middle school‑aged students
• Minimum of 3 years of experience in a supervisory role
• Minimum of 2 years leading school operations in a charter school setting
• Demonstrated effectiveness in working with diverse groups of students, teachers, and families
• Experience with budget and account management
• Experience with Infinite Campus

• Excellent leadership and interpersonal skills
• Ability to take initiative and lead people to a common goal
• Strategic Planning & Project Management
• Experience with student information systems
• Extremely knowledgeable in using Google Suites and other technology
• Strong relationship‑building skills to engage with community leaders to secure partnerships

• Execute operations including during school, weekend, and evening school events
• In alignment with the School Director to create systems to effectively manage all school operations and long‑term strategy with respect to school sustainability
• Manage the Front Office Assistant, Nurse, Janitor, and Nutrition Coordinator
• Ensure the fidelity of the data collection and submission (FTE, student class, student records, teacher tenure, and experience).
• Oversee the Federal Program Administration, which include developing CLIP, gathering stakeholder input, and submitting required documents and reports
• Lead the recruitment and enrollment process
• Manage the school’s budget and internal controls in partnership with the School Leader & CFO
• Maintain the school’s account registry and analyze campus financials to establish spending strategies in accordance with the school’s vision
• Create and manage school systems, which include but are not limited to the student information system, student drop‑off and pick‑up routines, logistics for school events and activities, community engagement & partnerships, and monthly community experience
• Oversee daily administrative operations, including establishing work priorities, assisting in resolving problems related to day‑to‑day operations of the school, and maintaining the front/admin office(s), reception, storage rooms, conference rooms, and other common areas
• Work with Back Office Provider to oversee and coordinate payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents and/or employment documents for school‑based faculty and staff
• Create and/or supervise required reports for all school operations, including, but not limited to, enrollment, attendance, accounting funds, payroll, nutrition, and transportation
• Develop and send school communications and marketing materials for multiple platforms
• Facilitate, develop, and implement the school’s Master Schedule and Calendar in partnership with the Admin
• Oversee monthly field experiences, student demonstration nights, and other community events operationally
• Build and maintain partnerships with community partners for school endeavors
• Serve on K‑8 School Leadership Team and lead staff training on school operations procedures
• Ensure proactive planning and training around all emergency operating procedures to maintain campus security in accordance with local, state, and federal laws
• Supervise the maintenance of the school grounds to ensure a clean, orderly and safe environment
• Required to have prompt, regular attendance in person and be available to work on‑site, in‑person during school hours, and as needed
• Demonstrating trustworthiness and sound decision‑making in dealing with confidential matters
• Any other duties as assigned by the Executive Director and School Leader.