Accounts Payable Specialist Decatur,GA Job Decatur area,Georgia USA,Accounting

About Us:

The companies within the Public Safety Brands are innovative technology leaders, delivering groundbreaking digital systems tailored for frontline professionals who rely on speed, accuracy, easy-to-access data, and transparency in their work. Immerse yourself in our vibrant culture. At Public Safety Brands, we don't just offer jobs; we offer a culture where you can thrive. We foster a purpose-driven environment that values ethical practices and teamwork.

Our commitment to transparency and trust-building creates a supportive and inclusive atmosphere for growth and innovation. We wholeheartedly embrace diversity, promoting inclusive harmony. We value work-life balance and celebrate employees' contributions within a recognition-driven culture. Join us at Public Safety Brands for a fulfilling experience where positive impact and collaboration shape a brighter future.

Position Overview

The Accounts Payable Specialist will be responsible for managing the company's outgoing procure-to-pay process in an accurate and timely manner. Maintain financial records, process invoices, and ensure that vendors are paid promptly. The role involves working closely with other departments to reconcile accounts, resolve discrepancies, and streamline payment processes, which are essential for success in this role.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Responsible for the Company’s procure-to-pay process.

Invoice entry – ensure invoices are accurate per purchasing documents.

Payment processing – prepare weekly payment batches accurately and timely, ensuring all payments adhere to purchasing policies and procedures.

Maintain schedules to track and ensure vendors are paid on time weekly.

Reconcile and review AP aging weekly, including follow-up to close any open AP invoices over a month old.

Maintain organized AP documentation and support records/files.

Assist managers in timely, accurate, and appropriate approval of Purchase Orders in accordance with company policy.

Process purchase orders (POs), including confirming all approvals are obtained, and maintain PO records.

Prepare other transactions posted through the AP sub-ledger.

Monitor the accounts payable (AP) three-way match process to ensure the appropriateness of vendor invoices before processing payments, including reviewing transactions for proper GL and Department classification.

Ensure the AP vendor master information is up to date.

Review and submit vendor statement reconciliations for approval monthly; resolve vendor issues ongoing.

Maintain excellent professional relationships with vendors and internal customers, providing proactive customer service regarding account inquiries and other requests.

Reconcile the AP ledger to ensure all bills and payments are accounted for and properly posted.

Reconcile the AP Bank transactions daily.

Process employee expense reports and ensure timely reimbursement.

Develop and maintain the accounts payable procedure manual.

Assist the accounting team in identifying potential bottlenecks or issues and recommend resolutions.

Assist Staff Accountant with period-end close procedures, including account reconciliations.

Assist Staff Accountant with external audit requests.

Assist Procurement Manager in contacting vendors for necessary documents such as W9s, payment/bank details, or updates to vendor information.

Assist with 1099 preparation and distribution at year-end.

Assist with special projects as assigned.

Other duties as needed.

Minimum Qualifications (Knowledge, Skills, and Abilities)

● Associate’s degree in a related field or a High School diploma/GED with at least two years of related accounting experience. A Bachelor’s degree is a plus.

● Minimum of 2 years of accounts payable and analysis experience.

● Experience with ERP systems (e.g., Net Suite, JD Edwards) is required.

● Experience with Stampli (or other AI-powered AP systems) and Certify is a plus.

● Proficiency in Microsoft Windows environment, basic internet and email skills.

● Basic MS Excel skills (creating and modifying spreadsheets).

● Excellent analytical, oral, and written communication skills for interactions with management.

● Ability to enter data accurately, with good mathematical skills.

● Strong attention to detail, planning, and organizational skills, with the ability to multitask and prioritize in a fast-paced environment.

● Self-starter with a business focus and entrepreneurial spirit.

● Dependable with a strong work ethic.

● Ability to learn new technology and systems.

● Ability to work independently and in a team.

● Customer service-oriented with a focus on quality and deadlines.

● Ability to work beyond standard hours, including overtime during peak periods like audits and month-end close.

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Accounts Payable Specialist Decatur, GA