Customer Service Specialist

Overview

We are seeking a Customer Service Specialist who will play a pivotal role in ensuring the success of our training and customer experience programs. This individual will act as a trusted point of contact for customers, clients, and internal teams—providing seamless customer support, coordinating travel, and delivering reliable program assistance. The ideal candidate thrives in a fast‑paced environment, adapts quickly to shifting priorities, has a positive attitude, and takes pride in delivering high‑quality service with professionalism and empathy.

• Serve as the primary contact for training attendees, dealership staff, clients, and internal team members. Manage inquiries by phone and email with professionalism, empathy, and efficiency.
• Arrange and document flights, hotels, and rental cars for attendees, clients, and team members. Ensure accuracy, cost‑effectiveness, and a positive travel experience.
• Provide day‑to‑day support for a variety of program initiatives, including scheduling, coordination, and other operational tasks. Shift seamlessly between tasks based on current priorities.
• Document customer interactions and maintain accurate, up‑to‑date records in CRM systems. Ensure all details are captured correctly to support future inquiries or issues.
• Take ownership of resolving unexpected issues in real time, using critical thinking and resourcefulness to minimize disruption. Engage internal teams or vendors when additional support is required.
• Manage assigned tasks and program responsibilities with a strong sense of accountability. Work independently to deliver results while fostering collaboration and open communication with teammates and stakeholders.

• 1–3 years of professional experience, preferably in customer support, travel coordination, hospitality, or related roles.
• High School diploma or equivalent required; associate or bachelor’s degree preferred.
• Strong written and verbal communication skills.
• Excellent problem‑solving abilities with a focus on customer satisfaction.
• Ability to manage multiple tasks simultaneously with strong organization and attention to detail.
• Composed and effective in handling escalated or complex situations.
• Intermediate Excel proficiency.
• Comfortable working with multiple platforms and learning new systems; prior experience with CRM platforms, Concur, Smartsheet, or similar tools is a plus.
• Ability to work independently while thriving in a collaborative team environment.

• Full‑time, on‑site position.
• Primarily standard business hours, with occasional after‑hours support as needed.