Senior Administration Assistant

Job Description

It’s a great time to join AAA The Auto Club Group!

JOIN THE TEAM COMMITTED TO DRIVING YOUR CAREER FORWARD

Job Type: Full time

Exempt/Non Exempt: Hourly

Primary Duties and Responsibilities (details of the basic job functions):

Performs advanced administrative duties requiring a thorough knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists in budget preparation, gathers information for reports, identifies and resolves personnel matters within department. Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, spreadsheets, correspondence, charts and graphs using various PC applications (e.g., Word, Excel, Access, etc.).

Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy and creates correspondence from notes and general verbal instructions.

Maintains manager’s calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Schedules appointments subject to manager’s approval, maintains departmental records and handles special projects as assigned.

None

Education: High School diploma or equivalent.

Experience:

• Extensive PC software application experience (Microsoft Word, Excel, Access, PowerPoint, etc.)
• Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities
• Establishing and maintaining files
• Formatting and preparing memos, letters, tables and reports
• Communicating effectively with others in a work environment
• Maintaining records and budget
• Composing correspondence and reports
• Researching and abstracting information
• Summarizing statistical information
• Compiling and editing submitted information
• Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages

Knowledge and

Skills:

• Strong spelling and grammatical skills
• Knowledge of telephone etiquette and procedures
• 40 w.p.m. accurate typing

College level coursework in Secretarial Science.

Typing speeds: 50/60 w.p.m. accurate typing; 70 w.p.m. accurate shorthand (speed writing acceptable) or dicta phone ability.

• A competitive hourly rate between $24.31 - $32.00 per hour
• ACG offers excellent and comprehensive benefits packages, including:
• Medical, dental and vision benefits
• 401k Match
• Paid parental leave and adoption assistance
• Paid Time Off (PTO), company paid holidays, CEO days, and floating holidays
• Paid volunteer day annually
• Tuition assistance program, professional certification reimbursement program and other professional development opportunities
• AAA Membership
• Discounts, perks, and rewards and much more

This position is currently able to work remotely from a home office location for day-to-day operations unless occasional travel for meetings, collaborative activities, or team building activities is specified by leadership. This is subject to change based on amendments and/or modifications to the ACG Flex Work policy.

ACG’s Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long‑term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates.

Salary at time of offer is determined based on these and other factors as associated with the job and job level.

The Auto Club Group, and all of its affiliated companies, is an equal‑opportunity/affirmative‑action employer. All qualified applicants will receive consideration for…