Executive Assistant

It's a great time to join AAA The Auto Club Group!

Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department. Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management.

Gathers data, analyzes and prepares reports with conclusive recommendations.

Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy. Composes correspondence from notes and general verbal instructions.

Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, charts and graphs. Prepares a variety of complex and confidential documents utilizing various software packages. Maintains departmental records. Handles special projects as assigned.

Executive Assistant will earn a competitive salary of $30 - $34 hourly with annual bonus potential based on performance.

Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include:

• 401k Match
• Medical
• Dental
• Vision
• PTO
• Paid Holidays
• Tuition Reimbursement

• High School Diploma or equivalent

• 40 wpm accurate typing skill
• Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, Word Perfect, Lotus 1-2-3, etc.)
• Formatting and preparing memos, letters, tables and reports
• Communicate effectively with others in a work environment
• Maintaining records and budget
• Composing correspondence and reports
• Work under pressure to meet deadlines
• Summarizing statistical information

• Organization and planning
• Scheduling appointments, meetings, agendas, itineraries and work priorities
• Researching and abstracting information
• Compiling, reviewing and interpreting requests for information and data
• Researching, identifying and resolving administrative business problems

• Techniques used to gather and compile data
• Communication skills
• Basic mathematical calculations

• Compiling and editing submitted information
• Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages

• Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts
• Excellent oral and written communication skills

This is a hybrid work arrangement (time spent in office and remote). Depending on the employee's role and leadership's assessment, some employees will come in to an ACG facility on a weekly basis, a monthly basis, or on an "as needed" basis for key meetings and collaborative activities. Most employees will be required to come into the office, at a minimum, for important departmental meetings or team building events.

Who We Are

Become a part of something bigger.

The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.

By continuing to invest…