Administrative, Recruiting & Marketing Assistant; Part-Time

Overview

Toonen Consulting is a business-consulting firm partnering with a select group of private, values-driven companies. We work closely with founders and leadership teams and believe hiring, branding, and operations should feel thoughtful, organized, and human. We prioritize quality over volume, long-term relationships over quick wins, and systems that actually work.

We are seeking a Part-Time Administrative, Recruiting & Marketing Assistant to support recruiting workflows, internal operations, and light marketing initiatives. This role is ideal for someone who enjoys wearing multiple hats, has strong attention to detail, and wants hands-on exposure to recruiting, branding, and business operations in a growing consulting firm.

• Recruiting & Hiring Support:
  • Coordinate candidate communications (email, text, scheduling)
  • Schedule phone, video, and in-person interviews
  • Track candidates through the hiring pipeline
  • Organize resumes, interview notes, assessments, and scorecards
  • Assist with job posting management across platforms (Indeed, Linked In, etc.)
  • Prepare interview summaries and internal updates for clients
• Administrative & Operations Support:
  • Maintain organized spreadsheets, files, and internal documentation
  • Assist with data entry, reporting, and basic research
  • Support calendar management, reminders, and follow-ups
  • Help streamline internal processes and templates
  • Provide general administrative support as needed
• Marketing, Website & Brand Support:
  • Assist with social media content scheduling and basic posting
  • Help draft or format posts, captions, and announcements
  • Update and maintain website content (Word Press experience a plus)
  • Support job posting layouts and brand consistency across platforms
  • Assist with simple graphics or document formatting (Canva or similar)
  • Help organize marketing ideas, content calendars, and assets
  • Support occasional email updates or outreach campaigns

• Strong organizational and time-management skills
• Excellent written communication and attention to detail
• Comfortable with Google Workspace (Docs, Sheets, Forms, Calendar)
• Familiarity with social media platforms (Linked In, Facebook, Instagram)
• Ability to work independently and meet deadlines
• Professional, discreet, and reliable
• Prior experience in admin, recruiting, HR, marketing, or office support preferred (but not required)

• Part-time
• Flexible schedule with some availability during standard business hours
• Competitive pay based on experience
• Potential for expanded responsibilities and growth over time

• Flexible, respectful, and supportive work environment
• Hands-on exposure to recruiting, marketing, and business operations
• Direct collaboration with leadership
• Opportunity to grow with a firm that values quality, integrity, and people

Toonen Consulting is an equal opportunity employer. We are committed to creating an inclusive, respectful workplace and do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

Your Career. Our Mission. At Toonen Consulting, we’re career architects. Founded by Melissa Toonen, we blend behavioral science, operational expertise, and genuine human connection to build bridges between exceptional talent and values-driven organizations that truly invest in their people. Why Candidates Choose Us You’re not another résumé in a pile. We take the time to understand your strengths, values, and long-term vision, then match you with selective partners who prioritize growth, balance, and impact.

We only work with companies we’d proudly join ourselves. If they don’t value their people, they don’t work with us. Period. Our Core Services

• Talent Acquisition & Retention
• Business Development
• Strategic Planning
• Business Assessment Ready to stop settling and start thriving? Partner with Toonen Consulting, where your next career move isn’t just a job, it’s the right one.