Senior Administrative Assistant

Location :
Name

Green Bay Support Office

Full-Time

We are a Wisconsin grocer that is committed to giving back to the communities it serves and providing guests with exceptional service and value. We operate +40 full-service supermarkets across the state of Wisconsin.

At Festival, people are at the top of our list. You’ll see it in everything from our daily interactions to how we treat our guests – even in our extensive associate benefits and programs.

Job Title:
Sr. Administrative Assistant

Reports To: A member of the Senior Leadership Team

Provide direct administrative support to a member of the Senior Leadership Team (SLT).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide direct administrative support to SLT member, including but not limited to:
  • Actively maintain schedule for appointments, reminders, store visits, department meetings, and business travel
  • Create communication pieces for reminders, best practices, standard procedures, announcements, and special projects
  • Coordinate meeting logistics; prepare meeting materials; attend meetings and record notes as necessary
  • Book air, hotel, rental vehicles as needed for business travel
  • Compile requested data reports; distribute as necessary
  • Prepare and process expense reports
• Participate in the front desk coverage rotation
• Additional projects as assigned by SLT member
• Other duties as assigned
• Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences

RELATIONSHIPS AND CONTACTS

Supervisory Relationships:

• Directly reports to a member of the Senior Leadership Team

Organization Relationships:

• Daily contact with all levels of store management to provide direct support and guidance.
• Frequent contact with partners to gain information, work on joint projects and utilize expertise

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Professional, energetic attitude with attention to detail
• Reliable work ethic and sense of urgency
• Advanced knowledge of Microsoft Outlook, Excel, Word and Power Point
• Maintain confidentiality

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to stand, walk, sit for extended periods of time
• Bending, stretching, and occasional lifting of up to 50 lbs. is required
• Professional presence and proper phone etiquette is required

WORK SCHEDULE

The Sr. Administrative Assistant is a full time position.

• Associate Discount: Enjoy an industry-leading 15% off your grocery purchases for you and your immediate household!.
• Weekly Pay & Premium Pay: Hourly associates are paid weekly, providing more frequent access to their funds. Part-time store associates are paid a $1 premium per hour on Sundays and select holidays. Hourly full-time store associates receive time and a half on Sundays and select holidays.
• Two-Week Advanced Scheduling: Better Planning. Better Balance. We provide our associates with their schedules two weeks in advance, offering greater predictability & flexibility.
• Vision & Dental Insurance: Part-time and full-time associates are eligible for vision insurance and two dental coverage options that are designed to fit your needs.
• Support: Our associates receive support for their total well-being; including 3 weeks of paid parental leave, a fitness reimbursement program offering savings off of fitness membership fees; our EAP (Employee Assistance Program) and LEAPCare Care Coaches, which provide associates confidential care related to hospital visitation, conflict resolution, stress management, marriage or…