Associate Director of Budget

The Innovative Academies of Dayton Public Schools is currently seeking an Associate Director, Budget Analyst. This is a 260-day (i.e. year round), administrative position with paid vacation, holiday, and personal time. This position also includes comprehensive medical, dental, and vision benefits.

Core Responsibilities

• Prepares and maintains all budgets (Federal, State and miscellaneous grants) in collaboration with the district.
• Approves all purchase requisitions submitted by the district for proper USAS account codes.
• Requests cash for all grants, track cash flows, and submit all final grant reports.
• Advises the assigned administrator of budgetary and financial issues.
• Performs basic accounting work according to generally accepted accounting principles (GAAP), established procedures, and applicable state statutes and federal regulatory requirements.
• Assists the Budget Director in evaluating and approving all personnel requisitions submitted by the district.
• Prepares, maintains, and ensures the accuracy of grant documentation for audit compliance.
• Generates, reconciles, and ensures the accuracy of financial reports and calculations.
• Reviews all purchase orders to determine proper coding.
• Provides budgetary information for program directors and coordinators as related to assignment, meeting with staff as required.
• Develops spreadsheets, graphs, flowcharts, and other presentation material for trainings.
• Performs verification and reconciliation of accounting transactions and ensures accuracy for compliance with all applicable policies, procedures, and regulatory authority; resolves issues as needed.
• Coordinates various financial/budgetary processes as directed by Budgetary Director.
• Assists with the preparation of the School District’s Comprehensive Financial Annual Report.
• Reviews accounting records and transaction documentation for the purpose of discovering errors in accounting procedures.
• Assists Budget Director and Treasurer with financial projections.
• Performs related duties as assigned by Budget Director or Treasurer.

Requirements

• Must be a U.S. citizen or have the legal right to work in the U.S.
• Ability to pass a criminal background check
• BS Degree in Accounting or related area; MBA preferred but not required
• 2–3 years of working related experience

Knowledge & Experience

• Knowledge of generally accepted accounting principles (GAAP)
• General knowledge of procedures for audit
• Skilled in reviewing accounting records and transaction documentation for the purpose of discovering errors in accounting procedures
• Skilled in analyzing general accounting procedures and developing effective procedures to improve the financial record keeping system
• Ability to prepare reports in accordance with stated guidelines
• Ability to write clear and concise instructional manuals concerning accounting procedures
• Ability to conduct professional communication and work cooperatively with external auditors, school officials and coworkers
• Ability to apply generally accepted accounting principles to the financial record keeping procedures practiced at DPS.

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Able to sit and stand for extended periods of time.
• Occasionally lift, carry, push, and pull various items up to a maximum of 20 pounds (50 pounds on wheels).
• Exhibits manual dexterity to enter data into a computer.
• Able to see and read a computer screen and printed material with or without vision aids.
• Hear and understand speech at normal levels, outdoors and on the telephone.
• Speak in audible tones so that others may understand clearly.

• Work is typically performed in an office setting.