Assistant Chief Deputy of Finance

Overview

This is a full-time unclassified and non-exempt position that serves at the pleasure of the Judge, working Monday through Friday, 8:30 a.m. to 4:30 p.m. Under minimum supervision, the Assistant Chief Deputy of Finance is responsible for performing a variety of accounting, bookkeeping, and purchasing duties. The position also assists the Judge and the Court Administrator with leading, planning, organizing, developing, coordinating, and carrying out the Court’s financial and purchasing functions.

This position will also support the implementation of a new case management and e‑filing system. This Assistant Chief Deputy of Finance reports directly to the Court Administrator.

• Manages the day‑to‑day bookkeeping and accounting operations for the Court, including, but not limited to, all accounts payable, accounts receivable, and bank and account reconciliation, and accurate recording of financial transactions.
• Reviews, maintains, and audits financial records for Court stakeholders, ensuring accuracy, completeness, and compliance with applicable policies, laws, and court standards.
• Prepares and processes deposits, recording all cash receipts and maintaining appropriate documentation and controls.
• Prepares periodic reports ensuring accuracy and clarity.
• Examines legal documents, policies, procedures, and financial practices to ensure accounting data in the case management system is accurate, complete, and processed in a timely manner.
• Oversees financial and purchasing processes, collaborates with staff, vendors, and partners, and recommends improvements to enhance efficiency, internal controls, and service quality.
• Researches and responds to financial inquiries while assisting in the development, implementation, and execution of financial processes and procedures.
• Supports implementation of the new case management and e‑filing system, including participating in planning, testing, configuration, data validation, and identifying financial workflow impacts.
• Cross‑trains staff in current and upcoming financial and case management systems, and assists with creating user manuals, training documents, and guidance materials.
• Maintains office supplies, equipment inventories, and maintenance request tracking to support financial and administrative operations.
• Assists the Court Administrator in preparing periodic, monthly, quarterly, and annual financial reports, ensuring clarity, accuracy, and timely submission to internal leadership and external agencies including the Ohio Supreme Court, Montgomery County Auditor, Office of Management and Budget, and the Montgomery County Board of County Commissioners.
• Assists in the planning, development, and administration of the Court’s budget, including preparation of the Proposed Annual Probate Court Budget and monitoring expenditures throughout the fiscal year. Processes Board Approved Travel for Management and Administration, pays dues and membership fees for various staff.
• Supports payroll and human resources functions as needed, including data review, documentation, and coordination with HR and payroll systems.
• Performs special projects and related duties as assigned by the Judge or Court Administrator.
• Performs other duties as assigned.

• Associate’s Degree in Accounting, Finance, Information Systems, or related field;
  Bachelor’s preferred.
• - OR - an appropriate combination of education, training, and work experience.
• - AND - At least three (3) years of progressive experience in accounting, bookkeeping, or governmental finance.
• Strong IT and technical skills, including proficiency with financial software, case management systems, e‑filing platforms, D365, and Microsoft Office (Excel required).

Any candidate offered employment is required to successfully complete a criminal background check.