Proposal Manager

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Location:

Dayton, OH.

The Federal Proposal Manager will join a fast‑paced, dynamic team at Stellar Innovations & Solutions Inc (SIS) to facilitate, conduct, and support business development and market strategy activities across our federal client capability portfolio. Reporting directly to the Proposal Development department Vice President, the candidate will independently manage Request for Proposal (RFP) and Request for Information (RFI) responses of varying complexity in a high‑performance environment.

• Lead and manage full‑lifecycle proposal efforts (RFIs, RFPs, Task Orders, etc.) for federal and defense contracts, ensuring compliance with FAR/DFARS and agency‑specific requirements.
• Analyze and interpret draft and final RFP documents to develop compliant proposal artifacts such as compliance matrices, storyboards, and volume templates.
• Serve as Proposal Lead on complex bids, overseeing all phases from kickoff to final submission.
• Coordinate cross‑functional teams—including technical SMEs, pricing, and contracts—to develop compelling, compliant, and winning proposals.
• Facilitate proposal development activities, including kick‑off meetings, writing assignments, color team reviews, and final production, ensuring adherence to schedule and quality standards.
• Mentor and supervise proposal team members, assigning tasks, reviewing deliverables, and reporting progress to executive leadership.
• Develop and maintain proposal schedules, templates, and tools to improve efficiency, consistency, and quality across all submissions.
• Champion continuous process improvement, leveraging technology and best practices to enhance proposal development workflows and team collaboration.
• Assist in building and maintaining a robust boilerplate library of reusable content and graphics to improve proposal efficiency, consistency, and branding.
• Participate in Go/No‑Go bid decisions.
• Help curate Past Performance database and CPARs.
• Lead “debrief assessment” meetings to analyze recent wins and losses.
• Provide updates to management on proposal submission status.
• Maintain archival files of all RFPs and completed proposals.
• Occasionally attend trade shows or conferences on behalf of the company.

• Must be a U.S. citizen.
• Ability to pass background screening prior to employment.
• 5 + years of experience managing all phases of multi‑volume, highly complex proposals, including collaboration with proposal teams, developing compliance matrices, outlines, and writing sections (technical, management, past performance, etc.).
• Minimum of 3 years of Federal Proposal Experience, including DoD and Base Operations.
• Understanding of federal proposal‑management government proposal process standards and practices, including review processes.
• Knowledge of government contract types such as BPAs, GWACs, GSA Schedules, etc., and the governing FARS/DFARS.
• Strong written, verbal communication and collaboration skills.
• Interpersonal skills; able to build relationships at all levels and across organizations.
• Strategic thinker and problem solver with attention to detail and excellent research skills.
• Proficient with Microsoft Office and collaboration tools.

• Formal APMP and/or Shipley training preferred.
• Experience working with senior management and across multiple disciplines (technical, product management, marketing, pricing, contracts).
• Computer and IT technical writer preferred.
• Highly‑collaborative, flexible, teamwork‑oriented working style.
• Ability to thrive in a dynamic environment and manage competing priorities effectively.
• Positive attitude and excitement for learning.
• Ability to work independently or with a team.

Salary commensurate with skills and experience.

SIS, Inc. is an Equal Opportunity / Affluent Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. This position description reflects SIS’ assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Other
• Industries:
  Pharmaceutical Manufacturing