Administrative Assistant - Computer Science; Part-Time

Position: Administrative Assistant I - Computer Science (Part-Time)
Job Title Administrative Assistant I - Computer Science (Part-Time) Location Main Campus - Dayton, OH Job Number 05392 Department Computer Science Job Category Support Job Type Part-Time Status Regular Job Open Date 01/26/2026 Resume Review Date 02/10/2026 Closing Date 02/09/2026 Open Until Filled No Position Summary

The Administrative Assistant I - Computer Science position will provide a wide variety of administrative support to the Chair of the Computer Science Department and associated faculty in a manner that enables the program to operate efficiently and professionally. This role provides a high level of customer service to students as well as other internal and external customers for the department and the college.

This is a part-time position at 28 hours per week.

The hourly pay rate for this position is $17.45 and has a maximum of 28 hours per week.

Why work for Sinclair College?

The following are some of the benefits that part-time staff with Sinclair College receive:

* Tuition waiver for employee for 3 credit hours per semester

* Opportunity for advancement and promotion

* Support for continued professional development and education

* OPERS pension participation, with 14% employer contribution

* 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days

* High quality programs and events for work-life balance

* SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

Communication:

* Greet students, visitors, faculty and staff who visit the office in a professional manner

* Answer incoming phone calls efficiently and professionally from students, internal and external customers

* Answer questions, problem solve where applicable, transfer calls accordingly, and communicate accurate messages to appropriate personnel

Administrative/Clerical Support:

* Manage personal and department Sinclair email accounts; communicate appropriately and professionally to email inquiries

* Schedule appointments for students to meet with the Program Director/Chair using Microsoft Outlook; prepare student files prior to the meeting

* Monitor and maintain an inventory of office supplies for the program/department; order, process, and receive supplies

* Process incoming and outgoing mail correspondence

* Create and proofread correspondence, documents, and reports

* Order printed materials, receive materials and distribute appropriately

* Prepare purchasing card reports, mileage reports, and travel reports for the Program Director/Chair on a monthly basis

* Initiate appointment requests for meetings, schedule appropriate meeting room(s) and issue food requisitions for meetings and events using Microsoft Outlook

* Coordinate and process book requisitions

* Coordinate travel, including flights, hotels, and other accommodations for the Program Director/Chair

* Update budget information

Information Technology:

* Process information into Colleague, college administrative database, including course assignments, room assignments, faculty payroll and electronic purchase orders

* Use Word, Excel, PowerPoint, and Outlook to develop office documents

* Other duties as assigned

Requirements

* Minimum of a high school diploma or equivalent with two years of office experience required, associate's degree in a related field preferred

* Minimum of 40 wpm typing speed preferred

* Strong computer skills with proficiency in applicable software systems used by the college preferred

* Excellent organizational and time management skills, communication, writing, interpersonal skills, telephone etiquette, positive attitude, and a strong desire to assist people preferred

* Provide customer service in a responsible manner by being knowledgeable, supportive, ethically aware of diversity and cultures, and treating each customer with respect preferred

* Knowledge of other college departments and their functions, especially in relation to this department preferred

* In-depth knowledge of program curriculum and admission requirements preferred

* Initiative and problem-solving skills preferred

* Demonstrated ability to manage tasks with a high level of accuracy and attention to detail required

* Knowledge of Microsoft Office preferred