Account Specialist

Position Description

SUMMARY

This position maintains various financial records in accordance with the State Auditor's requirements along with other requirements set by other governing bodies. Incumbent is responsible for processing invoices, maintains accounting records, and compiles reports.

Duties/Responsibilities

To perform this job successfully, an individual must perform essential duties to expected performance

standards. Reasonable accommodations are made as required for persons with disabilities as defined

under the Americans with Disabilities Act.

* Audits, processes, and approves requisitions, purchase orders and invoices. Ensures purchases are made in compliance with the Ohio Revised Code.

* Resolves issues with outstanding invoices, discrepancies, and other errors ensures correct and promptpayment. Monitors staff compliance with the agency's purchase procedures and budget management.

* Maintains both computerized and hard copies of accounting information such as Agency accounts and purchases.

* Processes employee payroll. Researches and resolves pay discrepancies and responds to employee questions.

* Collect and deposit cash payments, deposit funds with approved depositories.

* Maintains the Agency's asset management system. Responsible for adding, deleting, and transferring assets accordingly. Assigns asset tags to new assets, applies for and cancels gas cards and makes adjustments to vehicle and equipment insurance policies. Completes decommission process for

surplus items and facilitates the sale of surplus items.

* Conducts on-site park inventory inspections on an annual basis and matches inventory to agency asset management system for accuracy. Enters corrections and adjustments into asset management system and, when necessary, notifies insurance carrier of updates.

* Assists in the evaluation and implementation processes of cooperative purchasing opportunities for the agency. Networks and connects employees with appropriate cooperative purchasing organizations.

* Processes and submits State, County, and transit sales tax return.

* Audits monthly employee credit card statements, enters adjustments and. Maintains list of credit card holders and assists with resolving system password issues.

* Manages vendor applications, processes vendor requests, and communicates with vendors to resolve errors and discrepancies. Responsible for maintaining cost of service information.

* Develops effective working relationships with employees, and other job contacts.

* Maintains and orders office and janitorial supplies.

* Supports other staff members by answering computer-related accounting and purchasing questions, as well as preparing various documents.

* Maintains confidentiality of confidential or sensitive records and information.

* Works assigned schedule, exhibits regular and punctual attendance, and works outside of normal schedule as required.

ADDITIONAL RESPONSIBILITIES

* Provides service to the public, responding to questions, offering assistance, and providing information.

* Collaborates internally, within and across departmental boundaries, to provide information and service to others in the organization to contribute to the effective operation of the agency and all staff.

* Operates office equipment, trains, and assists other employees in proper use and assures that equipment functions properly.

* Performs other duties as assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A combination of appropriate education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is:

* Associate degree in accounting or related field with two years of experience in accounts payable and government accounting.

CERTIFICATES, LICENSES, REGISTRATIONS

* Valid Driver's License which meets Five Rivers Metro Parks' insurance carrier guidelines.

Additional Information

EQUIPMENT OPERATED:
Computer; printer; calculator; copier; fax machine; telephone; postage machine and other standard office equipment.

WORK ENVIRONMENT:
The work environment is that of a typical office setting.

The employee is not substantially exposed to adverse environmental conditions.

Candidates must successfully complete a criminal background check and drug screening test prior to employment.