Accounts Assistant; Perm. Mission

Job Title

Accounts Assistant (Perm. Mission - New York)

Posting

Start Date:

1/15/26
End Date: 2/16/26

Reports to:

Finance and Administration Officer
Directorate/Department/Organ:
Cabinet of the Chairperson
Division: AU Permanent Observer Mission to the United Nations

Under the supervision of the Finance & Administration Officer, the Assistant Accountant is charged with processing financial transactions and maintaining financial records, assisting the unit with administrative matters and providing support to the Finance and Administration Officer on finance, human resources and administration functions.

• Provide support in preparing budget documents, registering financial transactions, following up on budget implementation
• Provide support on procurement and general administration tasks
• Provide support on administrative matters led by the Finance and Administration Officer

• Classify, code and post transactions into the Accounting Software
• Analyze accounts and establish correct balances
• Verify the correctness and completeness of supplier invoices, contracts and orders before entering into the Accounting Software
• Assist in proper processing of fund transactions and in financial reports preparation, both for donors and internal management
• Assist in budget drafting, monitoring and control
• Assist in the process of ensuring that fund disbursements are made for expenditures indicated in the budget/work plan for executing programmes/projects as specified
• Complete monthly bank reconciliations for petty cash in a timely manner
• Assist with the compilation of financial information
• Support the timely preparation of monthly financial reports and annual statutory financial statements
• Perform general banking duties
• Assist with adherence to AU Administration and Financial Rules and Regulations
• Assist the Finance & Administrative Officer with external audit requirements
• Maintain a proper filing and recording system for all incoming and outgoing correspondence and documents
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action
• Provide support for meetings, seminars and/or workshops
• Prepare travel authorization forms and travel claims for staff
• Execute procurement activities including collecting and inspecting proforma invoices and process and verify payments and delivery of goods and services
• Assist the Unit in conducting annual inventories of items held under the Office’s account
• Create, update and maintain organised files and records including a system for tracking, monitoring and prioritising tasks
• Source and order stationery and office equipment as may be required
• Process all financial transactions including accounts receivable and payable
• Perform any other duties as may be assigned by the Finance & Administrative Officer

• A minimum of a Diploma in Accounting, Finance or any related field with Accounting/Finance minor from a recognized educational institution and a minimum of three (3) years relevant work experience in finance and accounting work

OR

• A Bachelor degree in Accounting, Finance or any related field with Accounting/Finance minor from a recognized educational institution and a minimum of two (2) years relevant work experience in finance and accounting work
• Experience in administrative support (particularly in supply chain/procurement) role is required

• Attention to detail
• Ability to work effectively under pressure
• Proven ability to use clear, concise language in correspondence and including content fitting for the purpose and audiences when preparing written briefs and reports
• Excellent oral and written communication skills; proficiency in English is highly preferred
• Good interpersonal skills, well organized and systematic, adept in multitasking, quick to learn and committed to operating in a team environment
• Demonstrated computer skills including excellent word processing capabilities, proficiency with e‑mail and internet applications, experience in using programs such as MS Word, Excel and Power Point; working knowledge of the SAP ERP system is…