Administrative Assistant - Maintenance and Repair

Administrative Assistant - Maintenance and Repair

This position oversees the administrative and compliance functions supporting Maintenance and Repair operations across multiple locations. The role ensures regulatory documentation is accurate and up to date, financial processes are completed in a timely manner, and inventory and reporting systems are properly maintained. The individual in this role works closely with field personnel, vendors, and internal departments to support purchase order processing, accruals, rebill coordination, and special projects, helping to maintain operational efficiency and compliance standards.

Opportunity Type: 3+ month contract

Schedule:

Monday-Friday 7am-330pm

Compensation: $23/hour

Location:

Darien, IL

Responsibilities:

* Maintain and update FMCSA documentation within internal systems as required.

* Generate purchase orders for manual invoices and tire purchases using Great Plains.

* Track tire records and ensure accurate inventory updates within the system.

* Coordinate and complete quarterly physical tire inventories across all company locations.

* Prepare and process month-end accruals for each location.

* Support and execute special projects, including reporting, license plate management, and identifying units requiring system capture.

* Review DVIRs and DVERs, ensuring proper follow-up and resolution to maintain compliance standards.

* Compile and review rebill documentation for Marine and Domestic operations within the Chicago and Ohio Valley regions as needed.

* Partner with field personnel to resolve vendor-related concerns and provide necessary reporting support.

Qualifications:

* 1+ years of administrative experience including high volume data entry tasks.

* Reliable, detail-oriented, and self-motivated

* Proficient in Microsoft Office applications, particularly Excel

* Prior industry experience preferred

* Associate's or Bachelor's degree considered an asset

* Ability to successfully complete a pre-employment drug screening

Category Code: JN002, JN054

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