Assistant Director of Finance and HR

Purpose: The purpose of this position is to provide financial, payroll, and HR compliance leadership that ensures accurate financial reporting, strong internal controls, regulatory compliance, and strategic support for executive decision‑making.

• Manage Club and Long Term Garage customer enrollment and billing through the online billing platform
• Prepare and post journal entries for payroll accrual, prepaid expenses, accrued expenses, and club activity.
• Confirm intercompany account balances and ensure all balance sheet accounts are supported with documentation.
• Reconcile all bank accounts and ensure all transactions are accurately recorded.
• Own and lead the month‑end close process, ensuring accurate, complete, and auditable financial results by the 5th business day of each month
• Maintain responsibility for general ledger integrity, reconciliations, and financial accuracy
• Support the annual budgeting process with accurate documentation.
• Design, implement, and enforce internal controls to safeguard assets and ensure compliance
• Ensure accurate data integration and reconciliation between financial systems (Quick Books, Blue Chip ERP, Biller Genie)
• Assist in analyzing and developing dashboards within the VIR Business Intelligence (BI) system to support operational insight, key performance indicators, and reporting
• Serve as acting department head in the absence of the Finance & HR Director

• Provide senior‑level oversight of bi‑weekly payroll processing and payroll controls
• Oversee benefits administration, including health plans, HRA, COBRA, and retirement plans
• Coordinate 401(k) audits, filings, and compliance requirements
• Ensure timely and accurate completion of all labor and HR compliance reporting, including:
• Develop, maintain, and standardize job descriptions in collaboration with department leaders to ensure role clarity, compliance, and alignment with organizational needs
• Support recruiting, compensation, performance management, and compliance initiatives.
• Provide support in planning Employee engagement events throughout the year

• Bachelor’s degree in Accounting, Finance, or a related field required
• 5+ years of progressive accounting or finance experience preferred
• Ability to work multiple weekends throughout the year
• Drug test and background check required
• Strong computer and accounting skills, attention to detail, a fair and consistently pleasant demeanor and the ability to relate well with others.
• Positive attitude, innovative mindset, and high energy level are required
• Must sign a Non Disclosure Agreement

The items listed above are the priority, but do not exclude you from being a VIR World ambassador at all times and offering assistance to all VIR programs/employees when they are in need.