AP Specialist

Accounts Payable Specialist Position Overview

Our client, a leading company in the distribution industry, is seeking an Accounts Payable Specialist to support their finance operations. The role focuses on processing invoices and payments accurately and efficiently, maintaining compliance with internal controls, and assisting with month-end financial activities. This position is ideal for someone detail-oriented, organized, and experienced in accounts payable within a fast-paced environment.

• Process invoices and ensure all necessary approvals and documentation are completed before payment
• Enter accounts payable vouchers and journal entries across multiple company entities
• Review and handle travel and entertainment reimbursement requests according to company policy
• Audit and reconcile corporate credit card transactions for compliance with internal guidelines
• Perform account reconciliations and analyze payable accounts to ensure accuracy
• Manage vendor payments, including checks, ACH, and wire transfers
• Investigate and resolve discrepancies or issues with vendor invoices
• Support month-end closing tasks, including accruals and reporting
• Prepare and distribute annual 1099 forms
• Organize and maintain offsite storage of finance department records
• Participate in ad hoc projects and other finance department initiatives as needed

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 1+ years of experience in accounts payable or a similar accounting role preferred
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a high-volume environment
• Effective problem-solving and communication skills

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.