Administrative Assistant - Plant

Responsibilities

• Provide autonomous administrative support to a dedicated team or Manager, ensuring efficient daily operations.
• Organize office functions by optimizing procedures, managing communications, and facilitating effective information flow, including visitors and correspondence.
• Handle administrative requests, schedule appointments, plan meetings, and document minutes accurately.
• Manage timekeeping and travel arrangements, including travel expense processing for team members or Manager.
• Coordinate with internal departments and maintain relationships with external parties, such as suppliers, customers, and authorities.
• Create, update, and maintain accurate records and assist in preparing detailed reports or presentations.
• Process and maintain Electronic Purchase Requests (EPRs) for the Danbury Campus, ensuring accuracy and completeness.
• Identify discrepancies between purchase requests and orders, elevate payment issues promptly, and support timely supplier payments through coordination with shared services.
• Forecast monthly procurement costs using current purchase data and provide regular cost forecast reports to support budget planning.

• Associate degree in a business-related field
• Minimum of 2 years’ experience in an administrative role
• Proficient in Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong ability to meet deadlines and prioritize tasks effectively
• Professional demeanor with the ability to represent Schaeffler in all settings
• Demonstrated discretion and ability to maintain strict confidentiality
• Candidates must be authorized to work in the US without any visa sponsorship
• Position requires Export Control compliance; candidate must be a “US Person” per 22 C.F.R. § 120.15 (e.g., US citizen, permanent resident, refugee, or asylee)

• Comprehensive healthcare coverage:
  Employees receive access to a range of medical, dental, and vision insurance plans, ensuring their well-being and peace of mind.
• Generous retirement savings options:
  The company provides competitive 401(k) matching contributions (up to 6%), empowering employees to build a secure financial future.
• Professional development opportunities:
  The company invests in its employees' growth by offering tuition reimbursement, skill development workshops, and ongoing learning and development programs.
• Wellness initiatives:
  Employees have access to wellness programs and resources aimed at promoting physical, mental, and emotional health, fostering a supportive and thriving work environment.

Schaeffler is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment without regard to unlawful consideration of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, protected veteran status, or any other status protected by applicable law.

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Job Segment: Plant Operator, Plant, Procurement, Operations