Project Management Associate

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Summary We are seeking a highly organized and proactive project management associate to support our project management team in planning, executing, and finalizing projects according to strict deadlines and within budget.

• Assist project managers in the development of project plans and schedules.
• Track project progress and update timelines, deliverables, and milestones.
• Organize and maintain project documentation, including meeting notes, reports, and task lists.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Communicate with internal teams and external stakeholders to ensure alignment and timely updates.
• Monitor project risks and issues, escalating as needed.
• Use project management tools (Microsoft Project, Sharepoint) to manage tasks and timelines.

Essential Duties And Responsibilities

• Assist project managers in the development of project plans and schedules.
• Track project progress and update timelines, deliverables, and milestones.
• Organize and maintain project documentation, including meeting notes, reports, and task lists.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Communicate with internal teams and external stakeholders to ensure alignment and timely updates.
• Monitor project risks and issues, escalating as needed.
• Use project management tools (Microsoft Project, Sharepoint) to manage tasks and timelines.

Critical Success Factors To perform the job successfully, an individual should demonstrate the following competencies:

• Proficient in Microsoft Office suite and other PPM applications (Microsoft Project, Planview or equivalent) required for effective project management.
• Experience in multiple steps of the full life cycle of project management, including planning, budgeting, estimating, vendor management, and internal negotiations.
• Proven problem solving skills.
• Highly competent communicator with active listening skills.
• Strong organizational and time-management skills.
• Ability to be flexible as the role is very fluid.
• Highly collaborative team player.
• Proven ability to manage confidential and sensitive information with discretion.

Qualifications

• Associate’s or bachelor’s degree in business administration, project management, or a related field.
• 1-3 years of experience in a project coordination or administrative support role.
• Familiarity with project management methodologies (Agile, Waterfall, etc.) is a plus.
• Proficiency in Microsoft Office Suite and project management software.
• Detail-oriented with the ability to multitask and prioritize effectively.

Entry level

Full-time

Project Management and Information Technology

Industries:
Transportation, Logistics, Supply Chain and Storage