AP Specialist

Accounts Payable Specialist Position Overview

Our client, a leading company in the distribution industry, is seeking an Accounts Payable Specialist to support their finance operations. The role focuses on processing invoices and payments accurately and efficiently, maintaining compliance with internal controls, and assisting with month‑end financial activities. This position is ideal for someone detail‑oriented, organized, and experienced in accounts payable within a fast‑paced environment.

• Process invoices and ensure all necessary approvals and documentation are completed before payment
• Enter accounts payable vouchers and journal entries across multiple company entities
• Review and handle travel and entertainment reimbursement requests according to company policy
• Audit and reconcile corporate credit card transactions for compliance with internal guidelines
• Perform account reconciliations and analyze payable accounts to ensure accuracy
• Manage vendor payments, including checks, ACH, and wire transfers
• Investigate and resolve discrepancies or issues with vendor invoices
• Support month‑end closing tasks, including accruals and reporting
• Prepare and distribute annual 1099 forms
• Organize and maintain offsite storage of finance department records
• Participate in ad‑hoc projects and other finance department initiatives as needed

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 1+ years of experience in accounts payable or a similar accounting role preferred
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a high‑volume environment
• Effective problem‑solving and communication skills

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself…