Proposal Writer

The Proposal Writer is responsible for preparing, writing, and coordinating high-quality proposals, tenders, and RFP responses for catering and facilities management projects. The role ensures all submissions are well-written, compliant, competitive, and aligned with company standards and client requirements.

• Review tender documents, RFPs, and RFQs to understand scope, technical, and commercial requirements.
• Collaborate with internal teams (operations, catering, housekeeping, engineering, HSE, finance, HR, etc.) to gather necessary technical and financial data.
• Draft clear, persuasive, and technically accurate proposal content, including methodology, service delivery plans, staffing structures, and value propositions.
• Develop and maintain a database of standard proposal content, company profiles, and project references specific to catering and FM services.
• Ensure proposals comply with client instructions, deadlines, and internal quality standards.
• Coordinate proposal reviews and approvals with management and relevant departments.
• Support the design, formatting, and layout of proposal documents to ensure a professional presentation.
• Assist in developing presentations, company profiles, and capability statements for business development.
• Track and manage proposal submissions, clarifications, and follow up correspondence with clients.
• Contribute to continuous improvement by collecting feedback on submitted bids and maintaining lessons learned.
• The above responsibilities include but not limited to.

REQUIREMENTS &

SKILLS:

• Bachelor's degree in Business Administration, English, Marketing, or a related field.
• Minimum 3 years of experience in proposal writing or bid coordination, preferably within the catering, facilities management, or service industry.
• Strong understanding of FM and catering service scopes, manpower planning, and operational requirements.

• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Attention to detail and ability to work under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing tools.
• Ability to work collaboratively with cross functional teams.
• Understanding of pricing structures and technical proposals in the FM & catering sectors.