Administrative Assistant

GA-DAL Dalton Corps - DALTON, GA 30720

Position Type:
Part Time with Benefits 20 or More

Category:
Admin Support

This position is responsible for:

Prepares, proofs, and maintains various routine reports; complies and records information and statistics necessary to generate routine reports. Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army proves accurate and complete information regarding the office operations and/or services. Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination;

collects and prepares outgoing mail. Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings.

• Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner.
• Prepares and processes check requests, forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same.
• Prepares and maintains calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
• Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services.
• Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
• Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
• Photocopies a variety of items including correspondence, forms, reports, and documents.
• Compiles and distributes information for booklets, kits, notebooks, etc. for programs, conferences, seminars, and meetings. Assists with program registration and maintenance of registration records.
• Assists in coordinating arrangements and volunteers for special events and seasonal programs; maintains files and records for special events and seasonal programs.
• Performs various Secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings.
• Processes invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner.
• Assists with orders for office supplies to ensure the inventory is maintained at a level to meet the needs of the department; prepares labels and forms for shipping.
• Prepares service requests for office machine and computer repairs.
• Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary.
• When needed, assists in creating and preparing programs, signs, banners, and invitations for various events.
• Performs other duties as assigned.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts with noise, dust, dirt, and the like. Ability to meet attendance requirements. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.).

• Paid Time Off
• Medical, Dental, Vision Insurance
• Retirement Plans and more!

• High School Diploma or G.E.D.
• Two (2) years' experience performing clerical work in an office environment or
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

• Valid State Driver's License

Equal Opportunity

Employer:

Veterans | Disabled