Marine Scheduler

HF Sinclair is seeking a Marine Scheduler in Dallas, TX. In this role, you will conduct entry to mid-level assignments for the Marine Transportation Department. Responsibilities will consist of assisting with ship operations to ensure safe and efficient operations and all aspects of operations for vessels to maximize HF Sinclair’s commercial advantage. The position will have close and frequent supervision.

• Communicates with vessel masters, shipping agents, port captains, cargo charters, cargo brokers, surveyors, vessel technical manager, and any concerned parties in the tankship operation
• Attends operational meetings to organize with 3rd parties, such as charterer, shipper, receiver, broker, terminal, agent, surveyors, and any concerned parties in the tankship operation.
• Prepares monthly/yearly reports concerning tankship operations.
• Prepares yearly/semi-annual budget and budget management in operation aspects.
• Reports and records troublesome issues on vessels, cooperates with concerned parties, and responsible for following up to ensure the issue has been resolved.
• Records vessel movement/cargo operation in the software management system.
• Records chartering booking data in the software management system.
• Creates Charter base (profit and loss in voyage) in software management system.
• Assists with tanker Bill of Lading (B/L) (e.g. issuance and collection of B/L) to obtain a letter of indemnity from charterer/broker through commercial channels, and to instruct cargo release order for concerned parties by Charter Party provisions under supervision.
• Processes and files all vessel's documents (e.g. notice of readiness, cargo operation log & timesheet, ullage report, protest letter, etc.)
• Updates vessel's itinerary for charterer/broker following Charter Party provisions.
• Sends port time with shipping documents to charterer/broker following Charter Party provisions.
• Issues freight invoices with supporting documents.
• Assists with managing freight/demurrage collection status under supervision.
• Assists Director in other duties as assigned.
• Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Professional experience in Commercial Oil & Gas, examples include hydrocarbon scheduling, voyage operations, chartering, trade settlements, etc. Able to work with the following:

• Internal:
  Freight Trading, Commercial & Trading, Supply Chain, Customer Service, Refineries, Logistics Business Development, Controllers, Legal, Product Quality, Demurrage Claims, Oil Loss, and Marine Quality Assurance.
• External:
  Suppliers, Vessel Owners, Charterers, Brokers, Agents, Vessel Officers, Inspectors, and Terminal Operators.

A minimum of a Bachelors Degree is required.

• Work with peers to find timely solutions to supply and marketing interruptions when normal supply sources cannot provide material timely to meet the needs of the business
• Strong safety focus
• Exceptional verbal and written communication and negotiation skills with the proven ability to work collaboratively in a team environment
• Extensive knowledge of Microsoft Office applications with intermediate skills in Microsoft Word and Excel
• Data analysis experience required.
• Excellent problem-solving skills.
• Ability to work independently and with effectiveness.
• Strong customer service orientation and team-player attitude, a must.
• Competent in the use of Microsoft Office.

Extensive knowledge of Veson IMOS voyage management system and vetting knowledge, preferred.

Office based with up to 20% travel by land and air may be required and subject to all weather and varying conditions.

• Knowledge of post-fixture work, including nomination, demurrage, and invoicing (This position would be required to manage these activities)

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence…