Transportation Coordinator

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Location: Dallas, TX

Job :757

# of Openings:1

The Transportation Coordinator – Outbound Logistics coordinates daily outbound shipments for 33 U.S. sales branches, selects cost-effective carriers, and ensures timely delivery of customer orders. Manages schedules, negotiates shipping options, quotes LTL rates, approves freight invoices, and connects branches with the Dallas, TX distribution center. Optimizes truckload utilization, monitors shipment performance, maintains shipping records, and drives process improvements to reduce costs and enhance service quality.

• Execute Materials Requirement Planning (MRP) using Microsoft Access and generate fulfillment reports (Suggested Order Quantities) for each branch via Excel macros.
• Schedule and coordinate all outbound shipments from distribution centers or branch sites, ensuring customer install dates are met.
• Optimize truck and trailer utilization by consolidating loads, managing dock schedules, and minimizing empty miles.
• Coordinate cost-effective freight solutions for full and partial shipments using Loadsmart software and LTL tools to secure optimal shipping rates.
• Manage communication with brokers, carriers, drivers, warehouse staff, and branch locations to ensure timely pickups, deliveries, and smooth logistics between branches and the Dallas warehouse.
• Review, verify, and authorize carrier invoices, freight bills, detention, and accessorial charges for payment accuracy.
• Support rate negotiation and spot quote activities to control freight costs.
• Track shipments, proactively resolve delivery delays or exceptions, and maintain accurate shipping records, carrier data, and delivery documentation.
• Monitor and report on transportation KPIs, including on-time delivery, lead time, trailer utilization, and freight cost per load.
• Collaborate with logistics and warehouse teams to meet customer delivery requirements and ensure compliance with DOT, FMCSA, and company safety policies.
• Assist in identifying and implementing process improvements to reduce costs and improve service.
• Perform additional duties as assigned.

• Associate or Bachelor’s degree in Logistics, Supply Chain, Business, or related field (preferred).
• 2–4 years of experience in transportation, logistics, or dispatch coordination.
• Knowledge of truckload (TL), Less than Truckload (LTL), and outbound shipping operations.
• Strong organizational and communication skills with attention to detail.
• Experience using Transportation Management Systems (TMS) or ERP shipping modules.
• Basic understanding of DOT and FMCSA regulations.
• Proficiency in Excel and reporting tools for shipment and cost tracking.
• Load planning and scheduling efficiency.
• Cost awareness and freight optimization.
• Strong communication and problem-solving.
• Time management in a fast-paced environment.