Sales & Catering Administrator - Dallas Embassy Suites

Overview

The Sales & Catering Administrator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquiries when appropriate.

• Perform job according to standard operating procedures
• Provide professional hospitality to all guests and clients at all times
• Answer telephone inquiries, transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages
• Assist in the sales effort by qualifying and, when appropriate, booking the business of pop-up inquiries
• Assist the sales team in telephone prospecting and outside sales blitzes by contacting clients from an established list developed by the sales team
• Assist sales team retrieving rooming lists, deposits and banquet guarantees when needed
• Create banquet room door signs for groups in meeting rooms and maintain the reader board in the lobby with all group functions
• Order office supplies for sales office as directed by DOS
• Prepare sales kits for the sales team
• Complete Sales Proposals, Contracts, BEOs and Banquet Checks
• Make copies of room contacts, group resumes, rooming lists, BEOs, daily reports and client evaluation forms and distribute to appropriate departments
• Maintain office filing system
• Efficiently sort and distribute mail for the hotel
• Assist sales and catering associates as needed
• May perform additional duties as required

Entry level

Full-time

• Sales and Business Development
• Industries:
  Hospitality