Marketing Coordinator

Overview

HCHB is seeking a highly organized and proactive Marketing Coordinator to serve as the operational hub of our marketing team. This role is responsible for keeping all marketing initiatives (large and small) organized, on track, and moving forward on schedule. You will bring structure to creative and campaign workflows, ensure deadlines are met, and provide the visibility and coordination required for a fast-paced, collaborative marketing environment.

This position blends project management excellence with hands-on operational support, including in-office coordination of events, shipments for national/regional events and marketing logistics. The ideal candidate is detail-oriented, highly organized, comfortable managing multiple priorities, and experienced using project management tools, including Trello and Smartsheet, to drive accountability and results.

• Serve as the central point of coordination for all marketing projects, ensuring timelines, deliverables, and owners are clearly defined and tracked.
• Own and maintain project plans, production calendars, and task boards using Trello, Smartsheet, and related tools.
• Manage project intake, prioritization, and scheduling to balance team capacity with business priorities.
• Proactively track progress, identify risks or bottlenecks, and drive projects forward to meet deadlines.
• Ensure consistent documentation, clear communication, and follow-through across all marketing initiatives.

• Keep internal stakeholders informed through regular status updates, reporting, and clear communication.
• Facilitate alignment across marketing, creative, sales, and leadership teams to ensure smooth execution.
• Support team operating rhythms such as planning meetings, check-ins, and deadline reviews as needed.

• Assist with in-office coordination including event preparation, shipments, vendor deliveries, and organization of marketing materials.
• Support marketing events by coordinating materials, shipping logistics, timelines, and vendor communications.
• Help maintain organized systems for assets, documents, and shared resources that support the broader marketing team.

• Continuously refine workflows and processes to improve efficiency, visibility, and accountability.
• Create and maintain reporting dashboards that provide insight into project status, timelines, and workload.
• Recommend improvements to tools, templates, and systems to enhance team productivity.

• Bachelor’s degree in Marketing, Business, Communications, or related field required.

• 0-3+ years of experience in marketing project management, marketing operations, or project coordination is preferred. Entry level with intern or adhoc experience outside of marketing is ok too.
• Hands-on experience with Trello and Smartsheet is preferred; familiarity with additional project or marketing tools is a plus.
• Exceptional organizational skills with a high level of attention to detail.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to keep teams aligned and accountable.
• Comfortable working both independently and collaboratively in an in-office setting.
• Familiarity with healthcare workflows, particularly home health or hospice, is a strong plus.

• Highly organized, deadline-driven, and solutions-oriented.
• Strong project management and cross-functional collaboration skills.
• Detail-focused without losing sight of broader goals.
• Dependable, proactive, and comfortable taking ownership of processes.
• A strong team player who supports creative and strategic work by ensuring flawless execution.

• On-time, on-scope delivery of marketing projects and campaigns.
• Improved marketing team efficiency through streamlined workflows and clear prioritization.
• High visibility into project status, timelines, and ownership across the marketing organization.
• Strong adoption and effective use of project management tools (Trello, Smartsheet).
• Succe…