Manager, Management

Responsibilities

• Manage the timely closure of purchase orders by verifying that all goods and services have been received, invoiced, and documented. Submit a weekly closure list to the Purchasing team, ensuring compliance with district procurement policies.
• Prepare a comprehensive weekly report tracking the status of all requisitions from initiation through purchase order creation. Identify delays, ensure accuracy, and provide leadership with timely insights for procurement planning and budget monitoring.
• Review, edit, and submit agenda items and support documentation to Board Services on schedule. Prepare summaries and pocket notes highlighting financial impacts and key project details for leadership ahead of board meetings.
• Monitor and maintain payment and performance bond requirements for requisitions.
• Ensure compliance with the Prompt Payment Act and send regular reminders for outstanding submissions.
• Ensure timely submission of Substantial and Final Completion documents. Maintain tracking logs aligned with project milestones, closeout schedules, and financial reconciliation.
• Oversee consistent organization and storage of project deliverables and records in designated databases. Ensure adherence to retention policies and audit readiness.
• Review construction documents, contracts, RFIs, submittals, change orders, and contingency expenditures to ensure compliance with laws, contract terms, and proper use of bond funds. Collaborate with Legal on master agreements.
• Serve as liaison for internal and external audits. Coordinate responses, provide documentation, and oversee corrective action implementation.
• Develop audit methodologies and supervise the execution of construction audits.
• Lead risk assessments of financials and operations, develop internal controls, and track risks impacting cost and schedule.
• Coordinate timely and compliant responses to PIRs, ensuring leadership approval and maintaining organized records.
• Supervise preparation of responses for internal/external inquiries, ensuring accuracy, timeliness, and compliance with applicable laws and policies.
• Evaluate project controls information for accuracy, risks, and potential mitigations.
• Develop and manage accurate progress measurement processes and ensure timely submission of project reports.
• Coordinate effectively across departments, PMFs, contractors, and leadership to maintain project scope, safety, and quality standards.
• Act as a key contact between Construction Services and other district departments to resolve close-out and audit-related matters.

• Bachelor’s degree in Construction Management, Engineering, Architecture, Business Administration, Finance, or a related field from an accredited college or university is required.
• Minimum of 5 years of progressively responsible experience in project controls, construction management, or related experience.
• Strong analytical mindset for evaluating operational efficiency and recommending improvements.
• Exceptional written and verbal communication skills for reports, board items, and stakeholder presentations.
• Knowledge of internal control frameworks and audit principles.
• Advanced Excel and database management skills for reporting and analytics.
• Ability to interpret complex contracts, scopes of work, and legal terms.
• Strong command of cost management, forecasting, and budget reconciliation processes.