Litigation Secretary

Litigation Secretary

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Dallas office to provide comprehensive legal and administrative support to a team of attorneys.

• Prepares, edits, files and may compose legal documents, including but not limited to letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents.
• Updates and maintains databases that include e-mail lists, iCreate info and client matter lists.
• Screens telephone calls and/or take messages when needed. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
• Greets clients and visitors. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
• Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
• Provides administrative support including vendor invoice processing and expense reimbursements.
• Other related duties and special projects as assigned.

• High School diploma or equivalent required;
  Bachelor’s degree preferred.
• Minimum of five years of legal secretarial experience is required; civil defense preferred.
• Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
• Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration).
• Knowledge of or ability to learn office procedures, rules and regulations. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage, Chrome River and Adobe.
• Ability to effectively and accurately communicate orally and in writing; maintain a high degree of confidentiality and attention to detail; work well under pressure and time-sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation; organize and solve problems and work well within a team environment; may require overtime or irregular hours.
• Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.