Capital Markets​/Matter Management Paralegal Hybrid

Capital Markets/Matter Management Paralegal - (Hybrid Schedule)

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Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long‑standing relationships and collaborative structure make us the go‑to partner for complex disputes, transactions and regulatory matters.

Under general supervision, the individual in this role will act as both a senior paralegal and a matter manager, supporting partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management/coordination and project management experience. The position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams.

• Assist attorneys with public and private capital market offerings, including IPOs, follow‑on offerings, private placements, and debt issuances.
• Draft and manage offering documents, subscription agreements, indentures, and closing checklists.
• Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders.
• Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution.
• Prepare and file various SEC documents standard for capital market deals for clients.
• Research and file Blue Sky and state securities law reports.
• Manage due diligence processes and organize virtual data rooms.
• Review and summarize offering documents, governance materials, financial statements, and disclosure schedules.
• Conduct securities law and capital markets research using EDGAR, Lexis Nexis, and other databases.
• Support ongoing public company compliance and reporting obligations.
• Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents.
• Maintain and update minute books and corporate records for public issuers.
• Function as a liaison between attorneys, clients, and external service providers.
• Provide guidance and training to junior paralegals and legal staff.
• Coordinate workflows to ensure deadlines are met in fast‑paced capital markets transactions.

• Support client and matter intake processes, including conflict checks and engagement letter coordination.
• Open, set up, and manage capital markets matters in the firm’s timekeeping and document management systems, ensuring correct coding and organization.
• Track and report on matter progress, deadlines, and deliverables from initiation through closing, keeping attorneys, clients, and stakeholders informed.
• Organize matter files, including transaction documents, closing binders, and adherence to archiving and retention policies.
• Coordinate with billing, docketing, records, IT, and other internal teams to ensure data accuracy and compliance.
• Provide administrative support to attorneys, including scheduling, correspondence, and deadline management.
• Prepare and deliver status reports and project updates, including budget tracking and variance reporting where applicable.
• Aid in defining project scope, timelines, roles, and responsibilities using project plans and checklists.
• Collaborate across teams to manage communications, expectations, and resource allocation effectively.
• Participate in after‑action reviews to support continuous improvement in client service and project delivery.
• Help with onboarding and training staff on matter management processes and tools.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Education: Undergraduate degree and…