Legal Administrative Assistant - Litigation

At Haynes and Boone, our people are the driving force behind our success. Because we value the role each individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust.

Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of litigation and organizational procedures.

• Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.

• Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc.

• Handles court filings, including e-filing, under supervision of the attorneys.

• Calendars deadlines associated with federal and state rules of procedure.

• Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys.

• Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.

• Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.

• Coordinates travel arrangements.

• Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).

• Answers attorneys’ phones and takes messages.

• Composes correspondence for client-related matters.

• Handles incoming and outgoing mail.

• Provides assistance to summer associates, visiting attorneys and attorneys whose assistants are absent.

• Occasionally may coordinate couriers to deliver or collect documents for attorneys at courthouse, Title Company, bank or other entities.

• Occasionally may accompany attorney to court to assist in handling materials, taking dictation and preparing documents.

• Performs other related duties as needed or assigned.

The legal administrative assistant reports directly to the Office Administrator, and indirectly to assigned attorneys.

Must have a minimum of three years’ litigation experience. Mid- to large-sized law firm experience preferred. Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing. The legal administrative assistant should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.

Working knowledge and experience with the Firm’s technology and applications strongly preferred. Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another…