Human Resources Assistant

VP, HR Manager at Brown & Riding Insurance Services

Position Summary:

Support the Human Resources department by assisting with a variety of duties related to the day‑to‑day functions of the department. Duties include, but are not limited to, benefits billing and maintaining tracking reports, as well as handling other human resources related issues as directed. In addition, serve as the secondary receptionist backup for lunches, breaks, and all vacation/sick leave. Must be astute and proactive in identifying and addressing current issues and uncompromisingly confidential and discreet in all company and department related matters.

• Process monthly billings for all employee‑related benefits (Medical, Dental, Vision, Met Life, COBRA, Mass Mutual, Legal Shield, etc.) including claims, enrollments, terminations, and reconcile the bills with payroll to ensure accuracy of payroll deductions.
• Maintain company training records and JDTR’s; help process enrollments for CE and training courses.
• Maintain and track all COBRA participants.
• Prepare all new hire, termination, promotion and transfer checklists and paperwork.
• Track and maintain appropriate records for all personnel activity (e.g., new hires, evaluations, training, terminations, transfers/promotion, practice group spreadsheet).
• Participate in recruitment effort for exempt and nonexempt personnel by scheduling interviews when applicable and administering testing of candidates as assigned.
• Process all INS related paperwork.
• Take a proactive approach in enhancing the image of the human resources department by becoming a goodwill ambassador who exhibits openness and willingness to listen while maintaining a supportive but neutral position.

• Perform other work‑related duties as assigned.
• Work closely with the HR Manager in identifying other projects where skills, experience and knowledge can be utilized.

• Exceptional organization, follow‑up, communication, management, leadership and interpersonal skills.
• Possess an intuitive and proactive approach to business problems and solutions.
• Exhibit good listening skills and a willingness to help and support others.
• One to two years of administrative experience supporting senior‑level management with an emphasis on human resources.
• Advanced skill level in PC software (Word, Excel, PowerPoint and other software as required).
• Ability to be flexible in work schedule as needed.
• Utilizes reasoning ability to define problems, collect data, establish facts and draw conclusions.

• Physical activities are within the normal expectations of an office environment where standing, walking, sitting, reaching and other movements are within the control of the incumbent.
• Vision requirements are within the normal range, correctable with glasses or contacts; color vision, peripheral vision, depth perception have no significant impact on job performance.
• Working environment is generally within the confines of an office; some daily travel may include limited time spent outside in the elements as part of the normal commute.
• Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles is at the extreme minimum; protective clothing is usually not necessary for effective job performance or safety.

• Entry level

• Full‑time

• Administrative and Human Resources
• Industries:
  Insurance

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