Therapy Coordination Specialist

Overview

Join Our Team and Make a Lasting Impact on Young Lives at Vogel! Vogel is seeking a dedicated Therapy Coordination Specialist to support students and families. You will coordinate developmental referrals to offsite therapy partners, manage Child Find assessments in collaboration with Dallas ISD, and provide high-level administrative support to the mental health team. This role requires knowledge of special education processes, strong organization, and excellent communication skills.

By facilitating essential connections, you will help ensure children receive developmental and behavioral support to thrive, within a trauma-informed framework that supports families navigating complex systems.

This is a full-time position reporting to the Director of Mental Health. The salary range for this position is $26.92 - 31.25 per hour.

What We Do Vogel is a well-established nonprofit organization located in Dallas with over 36 years of experience. Our core mission centers on providing exceptional care and early childhood education for young children from homeless and domestic abuse shelters, all within our NAEYC-accredited child care facility. Our two-generation approach supports both children and their parents by offering resources that help families on a brighter path forward.

Scope of Responsibility:

• Plays a critical role in supporting students and families by coordinating developmental referrals.
• Manages Child Find assessments in collaboration with Dallas ISD.
• Provides high-level administrative support to the mental health team.
• Acts as a specialized coordinator requiring knowledge of special education processes and terminology.

Primary Responsibilities:

• Developmental Referral Coordination
• Manage and coordinate developmental referrals with external therapy partners, ensuring timely communication, documentation, and follow-through.
• Serve as the primary liaison with Dallas ISD to initiate, track, and support Child Find assessments and related developmental or behavioral referrals.
• Collaborate with the Health and Inclusion Specialist to ensure families receive appropriate and timely medical referrals necessary for the processing and initiation of developmental therapy services.
• Maintain accurate records of all referrals and assessments, ensuring compliance with applicable regulations and privacy standards.

• Administrative & Operational Support
• Schedule appointments, send reminders (calls/texts/emails), and manage calendars for the mental health team.
• Upload and organize insurance documents and necessary forms for therapy partners or internal records.
• Respond to inquiries (phone and in-person), provide updates to families and staff, and assist with documentation tasks as needed.

• Team & Frontline Support
• Provide administrative and frontline support to the mental health team, including data entry, reporting, and light project coordination.
• Provide daily front desk support by greeting clients and managing basic reception duties during lunch coverage.
• Serve as primary coverage whenever the front desk receptionist is out due to illness, vacation, or other absences.
• Assist with special projects as assigned.

Required:

• High school diploma required with some college.
• Familiarity with special education processes and terminology.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Ability to work collaboratively with families, school districts, therapists, and internal teams.
• Proficiency in scheduling, documentation, and data tracking.
• Comfort providing both administrative support and program coordination.

Preferred:

• Bachelor’s degree preferred in Psychology, Social Work, Human Services, Behavior Analysis, Special Education, Child Development, Health Sciences, Public Health, or a related field.
• Experience with Dallas ISD special education referrals or Child Find procedures.
• Background in education, behavior analysis, counseling, or a related field.
• Experience working in a trauma-informed facility with diverse families and children with behavioral challenges.

Vogel is dedicated to providing top-notch early childhood programming for children aged 6 weeks to 12 years, as well as their families, who have been affected by the traumatic effects of homelessness. By joining our team, you can play a pivotal role in positively impacting these children's lives during their crucial formative years. If you’re ready to make a difference and bring your skills to a team that values hard work, reliability, and dedication, we’d love to hear from you.

Apply now to make a lasting impact with us!