Graduate Medical Education Program Coordinator III, Pediatrics

Overview

Graduate Medical Education Program Coordinator III, Pediatrics – (250000TL)

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

We seek a resourceful, detail-oriented professional who excels at prioritization, communication, and proactive problem-solving. Success in this role requires a high level of professionalism, confidentiality, and dedication to customer service, along with demonstrated experience in managing complex program operations.

Role Overview

GME Program Support (100% effort):
You will provide essential administrative leadership for an accredited GME program, managing day-to-day operations and ensuring compliance with ACGME requirements. Acting as a key member of the program leadership team, you will facilitate collaboration between learners, faculty, staff, and accreditation bodies, helping to maintain the highest standards of program excellence.

• Serves as the lead administrative person for the GME residency/fellowship program.
• Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators.
• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.
• Collaborates with the GME Program Director and/or program leadership members to design, implement, and manage the administrative/academic operations of the program(s).
• Manage and oversee educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program s curriculum and adhere to ACGME requirements.
• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Creates, reviews, and maintains policies and procedures in accordance with University and accrediting agency standards to ensure compliance. Interprets policies and procedures for faculty, staff, residents and fellows.
• Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Manage confidential and critical materials, issues and communications. Act as liaison between the Program Director and a full range of internal and external offices and individuals.
• Manage the Residency Management System (RMS) for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conference attendance tracking; and ensuring timely completion of work hour reports.
• Develop initiatives to address program weaknesses in coordination with the Program Director, the Program Evaluation Committee, and other leadership team members.
• Analyze data and trends regarding accreditation and program management to implement initiatives to address program quality improvement.
• Design program evaluations, in coordination with the Program Director and the Clinical Competency Committee, that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
• Manage the evaluation process for the program in the RMS, and ensure timely completion by evaluators.
• Manage and coordinate accreditation activities, including preparation of ACGME site visit, self-study and other documentation. Along with Program Director, help prepare program, faculty, and residents/fellows for site visit; arrange meeting rooms; ensure required…