Practice Coordinator

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Headquartered in Tacoma, WA, Sound Physicians is a physician‑founded and led, national, multi‑specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400‑plus hospitals across 45 states. Founded in 2001, the group focuses on emergency, hospital, critical care, anesthesia, and telemedicine services, and is known for innovation and patient‑centered care.

• Medical, dental and vision insurance
• Health‑care and dependent‑care flexible spending account
• 401(k) retirement plan with company match
• Paid time off (PTO) accrues immediately at 15 days per year, per Sound’s PTO policy
• Ten company‑paid holidays per year

The Practice Coordinator works onsite with the Practice Medical Director, clinicians, and a Clinical Performance Nurse.

The Practice Coordinator oversees daily administrative operations of the Sound site practice, maintaining a visible presence with the practice team and multiple hospital departments. The role supports workflow improvement, communication, and standards, and leads initiatives for operational, financial, and clinical performance.

This full‑time, onsite role has no travel requirements.

• Provide general administrative support to the medical practice under the direction of the Medical Director and Practice Administrator.
• Manage office functions, including meeting management, office systems, supplies, and practice events.
• Collaborate with the Practice Management Team to develop and maintain site practice policies and procedures.
• Facilitate daily patient census/reconciliation and multidisciplinary rounds as applicable.
• Enable patient care by coordinating home‑health orders, responding to medical‑records requests, and scheduling PCP follow‑up appointments, including death certificates.
• Execute all recruiting activities, coordinating onsite interviews, and promoting a positive candidate experience.
• Oversee onboarding and orientation for new clinicians, locums, and ambassadors.
• Develop and maintain practice orientation checklists and policies.
• Ensure licensed providers complete recredentialing, reappointments, and maintain state license compliance.
• Ensure clinicians obtain hospital privileging and payer enrollment before patient care.
• Maintain the relationship with the hospital Medical Staff Office and resolve barriers to on‑time starts.
• Ensure billing and documentation compliance for the practice.
• Ensure clinicians complete mandatory compliance training, remediation, and timely query responses.
• Participate in all Sound medical‑group training relevant to the role.
• Support clinicians in annual benefits open enrollment and HR system updates for life‑event changes.
• Provide general support for all Sound software applications.
• Create and maintain group norms, visual management boards, and team communication tools.
• Encourage participation in Sound bedside/colleague engagement surveys.

• Create and optimize clinical schedules, ensuring accurate shift documentation and payroll processing; maintain practice sustainability with 120‑day advance planning.
• Review and validate shift and productivity data for monthly payroll processing.

• Act as the administrative liaison to hospital executives and staff for hospital needs.
• Coordinate monthly and quarterly meetings and events, including scheduling, agendas, room/material facilitation, and minutes.
• Refresh client‑facing materials with current Sound standards.
• Maintain requested reports and trackers.
• Ensure accuracy of the PCP database and distribute PCP lists.

• Collaboration – Work well with others to accomplish goals, consider opinions, and include others in decision‑making.
• Customer‑focus – Prioritize internal and external customer needs.
• Eagerness to Learn – Seek out information, embrace new learning, and enjoy the process.
• Likes People – Enjoy engaging and helping others, deriving satisfaction from collaboration.
• Self‑starter – Initiate tasks or projects with minimal direction.
• Resourcefulness –…