Financial Administrator.county Clerk-Accting

FINANCIAL ADMINISTRATOR.COUNTY CLERK-ACCTING

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Accountable for providing primary oversight, management, and control over all financial matters of the department by planning, organizing, and directing the functions of budgeting, cash management, general accounting, and purchasing, including grants and escrow funds. Assures compliance with applicable Federal and State regulations and guidelines and local policies and procedures as mandated by the various laws.

Management Scope:
May supervise exempt and non-exempt employee related to assigned duties.

• Plans, organizes, directs, and controls the development and implementation of budgets, which fully support the department’s ongoing financial requirements as well as operational goals and objectives for its grant, non‑grant, and contractual activities.
• Assures evaluation of each purchase requisition and purchase order for completeness and compliance with all requirements; assures coordination with vendors and the Purchasing Department to expedite orders and resolve delivery errors in quantity, quality or size in order to assure that correct purchased items are received in proper condition and that all critical items are available in acceptable quantities to support county and grant operations.
• Assures the timely and accurate preparation of invoices, accounting for receivables and reconciliation of deposits received such as forfeitures, hot checks, and federal assets. Works extensively with the entire department’s Escrow Funds in maintaining proper controls and records.
• Plans, develops, implements, and monitors the effectiveness of financial and operational controls, which meet County Auditor standards and safeguard County and grant assets.
• Communicates with funding agencies regarding grant issues, attends meetings, and takes part in training sessions pertaining to grant areas when needed. Consults with both the County Auditor’s Office and Budget Office on any matters concerning grants awarded to Dallas County for use by the department.
• Assures the monthly preparation of accurate financial reports, controls monthly operating expenditure analysis for each section within the department, including both grants and escrow funds; and makes financial and operational recommendations to executive staff, which support sound management of ongoing operations.
• Assures funds for seminars are available and that all paperwork is completed and authorized by proper authority prior to such travel. Assures that all necessary reservations are made for tuition, travel, lodging, and other usual expenses. Directs auditing of travel expenses to assure the proper use of County and escrow funds.
• Coordinates and participates in the identification, analysis, evaluation, recommendation, and application for various grant‑funded programs, as well as assures timely and accurate evaluation and reporting of actual performance to grant requirements.
• Performs other duties as assigned.

Education and experience equivalent to a Bachelor’s degree from an accredited college or university in Business, Accounting, Finance, or in a job‑related field of study. Three (3) years of professional work related experience.

MBA or CPA preferred. Knowledge of: a) general accounting, accounts payable and accounts receivable; b) capital and operational budgeting and control; c) purchasing and control administration; d) auditing; e) communication ability with individuals, in writing, in group presentations and on the telephone; f) establishment and maintenance of effective working relationships with the Auditor’s Office, Budget Department, and Purchasing Department; and g) knowledge and skill in the use of computers and calculator.

This position may require successful completion of an extensive background investigation and may be subject to random, unannounced drug/alcohol testing.

Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.

Standard office environment. May require prolonged sitting. Long hours may be required during budget and other periods of high‑intensity activities.

Mid‑Senior level

Full‑time

Finance and Sales

Government Administration