AP - AR Manager

Job Description

The Accounts Payable Manager supports Union Supply, an Aramark business unit, by overseeing all day-to-day accounts payable operations and ensuring accuracy, timeliness, and compliance across payment processes. This role manages a team of AP Specialists and provides leadership in process improvement, reporting, vendor management, and bank portal oversight. The ideal candidate is detail-oriented, organized, and capable of driving efficiencies within a fast-paced, high-volume distribution environment.

• Lead, coach, and manage a team of 5–6 Accounts Payable Specialists.
• Monitor daily workload, productivity, and performance metrics.
• Provide training, support, and guidance on AP processes, compliance standards, and system usage.
• Ensure the AP team adheres to deadlines and delivers high-quality work.

• Oversee ACH and check payment processing, including weekly payment runs.
• Manage bank portal activities (Wells Fargo) and maintain strict internal controls regarding bank access and approvals.
• Supervise invoice matching, three‑way match processes, exceptions, and payment resolution.
• Ensure timely and accurate processing of vendor invoices, recurring expenses, rent, revenue share, and other payables.

• Oversee vendor setup, updates, and maintenance to ensure accuracy and compliance.
• Serve as a point of escalation for vendor issues or payment discrepancies.
• Monitor vendor portals, reconcile monthly statements, and ensure aging items are resolved promptly.

• Provide daily, weekly, and monthly AP reporting, including KPIs and variance analysis.
• Identify efficiency opportunities and implement continuous process improvements.
• Support AP functions during system transitions, including the upcoming ERP transformation.
• Ensure compliance with internal policies, audit requirements, and SOX standards as applicable.

• Partner with Receiving, Inventory, Procurement, Finance, and Operations teams to resolve invoice or PO discrepancies.
• Collaborate across departments to maintain accurate purchase order and receiving workflows.
• Support leadership with AP insights and operational recommendations.

• 5+ years of progressive Accounts Payable experience.
• Previous experience leading or supervising an AP team.
• Strong understanding of ACH payments, check runs, vendor maintenance, and bank portal controls.
• Ability to analyze data, create reports, and communicate findings clearly.
• Strong organizational skills and attention to detail.
• Must pass background requirements due to access to financial systems and bank portals.
• Proficiency with Excel and AP systems; ability to learn new ERP environments.
• Previous experience in a distribution, warehouse, or supply chain environment is a plus, but not required.
• Familiarity with purchase order workflows, receiving processes, and basic inventory concepts is helpful, though not required.
• Experience with high‑volume AP environments.
• Exposure to continuous improvement or process optimization initiatives.
• Experience supporting or transitioning into new ERP systems.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.