Milestone & Validation Specialist

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data—including unparalleled market research, proven business processes, and proprietary models—to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns.

More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

The Milestone & Validation Specialist will be responsible for assisting the Milestone and Validation Lead in implementing the project plan to ensure it stays within the established milestones, accurately track checklist completion, schedule AHJ and 3rd party inspections. The position will report to the Milestone-Validation Lead.

• Ensure Open Space captures at all Open Space inspection milestones
• Ensure Validation of Opens Space captures for correctly assigned inspection requests before they are sent overseas for review.
• Validation of drone deploy captures for completeness to Plan.

• Create critical dimension checklist for each unit type on a project
• Create all unit labeling for field use, including QR coding as needed.
• Resource tracking data entry and follow up into resource procurement reports
• Revise visual communication boards as needed with technical production lead
• Coordinate documentation control for the project and file appropriately for Closeout procedures.
• Coordinate distribution of 3rd party inspection reports to all parties
• Create critical dimension checklist by unit type (doors, window, tubs, island, etc...)

• Update constraint logs and all interdepartmental reporting requirements for Project Solution Meetings.

• Coordinate Meeting Agendas and Meeting Minutes for OAC and PSM meetings.
• Coordinate time, place, persons required.

• Maintain version control and distribution of construction documents

• Act as a representative and advocate of JPI's culture and guiding principles
• 5 day (Monday-Friday) Physical Co-location
• Daily Collaboration
• Ability to maintain documentation and site performance tracking

• The RT Ops Team provides relevant data and information based on project constraints that impede progress to the construction plan. The Milestone and Validation Specialist updates the constraint log based off of the information provided. The Process involves setting a priority level, critical path impact dates and due dates of descriptive constraints. This informs the project team, stakeholders, and contractors who rely on this log for informed decision-making and effective project management.

• The field teams, commercial team, architects, and contractors will provide agenda items and updates for all required project meetings. Inputs consist of meeting agendas, project progress reports, and participant lists. The Process involves scheduling meetings, facilitating discussions, and accurately documenting key decisions and action items. The Milestone and Validation Specialist is responsible for documenting comprehensive meeting minutes in Procore and follow-up action lists distributed to all participants.
  
  Project stakeholders and team members who use this information for effective project collaboration and progress tracking to elevate future concerns/issues that require interdepartmental or consultant coordination.

• RFI submissions are handled by the Technical Project Lead, who specifies due dates and urgency levels. The MV Specialist then organizes RFI logs according to these urgency levels and due dates, ensuring timely responses in alignment with contractual deadlines. Once an RFI is addressed, the MV Specialist notifies the Technical Project Lead to verify if the response meets their needs. This process enables the Technical Project Lead and Commercial Manager to focus on their daily responsibilities while the MV Specialist diligently monitors RFI timelines.

• Changes to the drawings are issued as an ASI by the Architect/Consultants. When new ASIs are released, the coordinator evaluates the drawings to identify changes using overlays and…