Guest Services Associate - Part Time Part Time | of Nature and Science - Dalla

Job Details

Level:
Entry

Job Location: 2201 N Field St Dallas TX 75201 - Dallas, TX 75201

Position Type:
Part Time

Education Level:
High School

Job Shift:
Day

Reporting to the Guest Services Managers, the Guest Services Associate - Part Time is a guest-facing position and the incumbent will have the capability and availability to staff various guest-facing areas of the Museum including; museum ticket taking, children’s museum, traveling exhibitions, the tablet check-out area, and other way finding positions around the Museum, reception desk, and box office as assigned.

The Guest Services Associate - Part Time will also work closely with the Lead Guest Services Associates to operate the Museum in a safe, efficient, and friendly manner assuring that visitors are being welcomed and assisted as needed. The incumbent must consistently provide excellent guest service while answering questions about the exhibits, group sales, field trips, birthday parties and providing information about the Museum.

Box Office

• Enthusiastically interact with guests and provide pertinent information about the Museum to help the guest make an informed decision about what offerings to purchase.

• Assist guests with self-serve ticket kiosks as necessary.

• Handle sales transactions quickly, efficiently, and accurately.

• Be informed on voucher and discount procedures that may be presented at the Box Office.

• Adhere to official cash handling procedures set in place by the Museum.

• Encourage guests to become members by maintaining a working knowledge of membership benefits and accurately enter data into the Membership Patron record.

• Must be proactive in promoting additional sales.

• Other duties as assigned.

General Operations

• Assist with the opening and closing duties of the Museum for daily operation.

• Actively welcome and greet visitors to the Museum. Communicate with teachers, group leaders and individuals by phone, fax and email to answer all questions and suggest appropriate programs.

• Accept tickets and determine if the ticket is for the correct date and event.

• Scan barcoded tickets for exhibit hall entrance, using handheld scanner and serves on a regular rotational assignment to cover the reception desk.

• Assist guests using ticketing kiosks. Assist with reception calls and guest experience. Handle a large volume of general information calls (Re: prices, hours, show times, birthday parties, etc.?.

• Provide information and answer questions about the exhibits while appropriately metering traffic flow into the Museum and exhibits. During seasonal Discovery Camp: handle reservation questions.

• Assist with School Group check-in procedures and way finding..

• Effectively communicate with other Departments via hand-held radio when necessary, regarding crowd control issues.

• Provide membership information and actively sell memberships.

• Keep current with museum exhibits and films. Proactively suggest visitation to add-on experiences.

• Assist with procedures such as: lost and found items, wheelchair requests, injuries, lost child, or other issues.

• Maintain continuous lookout for safety hazards. Assist with evacuations and procedures if required in case of an emergency.

• Communicate and work in a team manner with coworkers and volunteers to ensure a smooth operation. Maintain cleanliness in all lobby, atrium, and Guest areas of the Museum.

• Enroll individual patrons in assorted educational workshops and events.

• Accurately schedule all reservations in Ticketure. Process Big Thoughts vouchers for DISD schools and effectively communicate with Education on AP follow up.

• Send invoices, payment reminders and receipts. Ensure that all financial aid funds are utilized before the end of the school year.

• Reserve, Invoice and post payments for scheduled reservations. Invoice schools for additional payments due after their visit (aged receivables). Balance end-of-day payments and turn in Batch reports.

• Maintain organized reservation files and accurate database records, documenting all changes and updating files as needed. Must keep up to date with Ticketure for reservations and ticketing.

• Generate weekly and daily reservation schedule for Education,…