Senior Construction Operations Coordinator

Senior Construction Operations Coordinator

(Project Controls, Purchasing Support & Office Operations)

Location:In-Office (Not Remote)

Experience Level:Senior / Experienced

We are a growing construction company. We are seeking a
Senior Construction Operations Coordinator
to support
commercial and residential projects
from pre-construction through execution.

This role combines
project coordination, material and purchasing support, office operations, and light estimating support
. The right candidate understands how construction actually works — can read plans, anticipate issues, coordinate materials, and keep projects moving without constant direction.

This is
not a Project Manager role
and
not an administrative assistant position
.

It is a
senior operations role
that exists to prevent delays, control material flow, and support accurate execution.

• Review all active commercial and residential projects on an ongoing basis
• Maintain and update project schedules and milestone trackers
• Track permits, inspections, utilities, and approvals
• Identify next steps and constraints before they impact schedule or cost
• Coordinate with Project Managers, field teams, and leadership
• Review architectural, structural, and MEP drawings
• Identify scope gaps, conflicts, and constructability issues
• Support pre-construction planning and readiness
• Communicate questions and clarifications to architects, engineers, and clients
• Assist in preparing pre-construction schedules and task lists
• Perform quantity takeoffs for materials and basic labor scopes
• Assist with budget development and estimate validation
• Support pricing for small scopes and
  change orders
• Coordinate takeoffs with purchasing to ensure quantities align with procurement

• Support material ordering based on approved scopes and schedules
• Track material release cut-off dates tied to project schedules
• Coordinate with suppliers and vendors to confirm orders and delivery dates
• Track long-lead and critical materials
• Flag material risks early and propose mitigation options

• Maintain organized, version-controlled project records
• Support contracts, submittals, RFIs, and closeout documentation
• Assist leadership with reporting, tracking, and coordination
• Ensure clean handoffs between estimating, procurement, and execution

• Not sales or business development
• Not managing field crews day-to-day
• Not purely administrative

This role exists to
anticipate, coordinate, and control
.

• 7+ years
  in construction operations, coordination, estimating, or project controls
• Experience with
  both commercial and residential construction
• Proven ability to read and interpret construction drawings and specifications
• Experience supporting estimating, takeoffs, and change orders

• Strong understanding of construction sequencing and inspections
• Proficiency with takeoff and estimating tools (Bluebeam, Plan Swift, or similar)
• Strong Excel skills for tracking and reporting
• Familiarity with scheduling software (MS Project, Procore, Buildertrend, or similar)

• Highly organized with strong follow-through
• Clear written and verbal communication
• Comfortable working independently in an in-office environment
• Confident coordinating with architects, engineers, vendors, and inspectors
• Practical problem-solver with construction judgment

• In-office position
• Regular coordination with field teams, inspectors, vendors, and leadership

• Projects stay organized with fewer preventable delays
• Materials are ordered on time and in correct quantities
• Fewer estimating and scope gaps during execution
• PMs and leadership spend less time chasing information
• Smooth coordination from pre-construction through closeout