Assistant Project Manager

Assistant Project Manager

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The Assistant Project Manager responsibilities include planning, organizing, and administering the contract with the client as well as contracts with all subcontractors.

The APM monitors and proactively manages the schedule, cost, contract changes and all financial aspects of the project, reporting them internally to the PX or VP and externally to the client.

The APM works in close coordination with the field Superintendent to ensure the timely and cost-effective execution of a quality project, resulting in a client who is satisfied with H.J. Russell & Company through proficient use of the tools provided by the company.

The APM fulfills the critical role of timely procurement, review, approval and delivery to the project site of all building components including labor, materials, equipment and subcontractors, enabling the Superintendent to prosecute work safely and profitably.

The APM is wholly responsible for all duties of this position, which may be performed independently or with a staff of subordinates depending on project size and complexity.

• Prepares performance evaluations for those employees directly supervised.
• Develops project budget and schedule of values.
• Establishes a responsibility matrix, in consultation with the Project Superintendent.
• Plans project start-up and mobilization using the sequential APM start-up checklist.
• Obtains necessary licenses and permit.
• Ensures that appropriate insurance coverage is in place.
• Obtains necessary contractual documentation from subcontractors and vendors.
• Manages all buyout meetings with subcontractors and vendors, ensuring participation by the Project Pre-construction Manager and Project Superintendent.
• Manages all owner and subcontractor change orders and claims.
• Manages, consolidates and submits pay applications.
• Coordinates with the Project Superintendent, subcontractors and suppliers.
• Prepares project progress reports in consultation with the Project Superintendent.
• Manages and implements cost control procedures and prepares monthly cost and profitability reports.
• Establishes the project schedule, detailed estimates and staffing requirements with Project Superintendent.
• Develops and maintains good relationships with managers of clients, architects and engineers.
• Conducts subcontractor and vendor buyout meetings in conjunction with Project Pre-construction Manager and Project Superintendent.
• Prepares subcontracts and purchase orders with input from Project Pre-construction Manager and Project Superintendent.
• Guides professional development of subordinate project management staff through programs of instruction and training.
• Assumes primary responsibility for overall project quality, schedule and profitability.
• Prepares all correspondence with owners and design team.
• Manages a complete shop drawing/submittal register and updates regularly.
• Reviews all shop drawing and engineering details.
• Prepares the General Contractor’s Application for payment, monitoring retainage.
• Conducts OAC meetings on a monthly or bi-weekly basis.
• Performs work in a safe manner and actively encourages others to do the same.

• Buyout Log
• Submittal Log
• RFI Log (Procore)
• Change Order Log
• Subcontractor Log
• Material Tracking Log
• Owner Progress Reports

• Weather Log
• Owner Pay Applications
• Cost Projection & Profitability Report

• Labor agreement
• Contract Documents Company Policies
• OSHA Requirements

• Ensures completion of items from corrective action lists and punch lists.
• Obtains necessary licenses and occupancy permits.
• Certificate of substantial completion.
• Obtains all warranties and guarantees.
• Prepares “as-built” drawings.
• Prepares operations and maintenance manuals.

• Accounting – discuss costs monitoring.
• Preconstruction – assist in estimating new work.
• General Superintendent – works together as a team; establishes and maintains a project responsibility matrix, schedules and budgets; coordinates changes; and monitors the quality of work.
• Legal/Risk…