Commercial Real Estate Administrator

Position: Commercial Real Estate Administrator (54979)
Start Your Career at A-MAX Insurance!
At A-MAX Insurance, we are growing fast, and we want YOU to be part of our success! For over 20 years, we have been helping our employees grow and reach their goals, and we are looking for motivated people ready to start their journey with us.

About A-MAX Insurance:

A-MAX is an industry leader that specializes in providing low-cost insurance to thousands of customers and businesses. We are dedicated to exceeding expectations by continuing to set forth our commitment of providing excellent service, affordable rates, and convenient locations. We believe that buying insurance should be quick, easy, and hassle-free, which is why we have made it our mission to simplify insurance by providing easy-to-understand, customized policies that best fit the needs and budgets of our customers.

A-MAX actively fosters the growth of our employees and company to maximize our positive impact on the community. Our motivation is to provide sustainable career opportunities for our employees and reward them for their dedication and commitment. A-MAX has aided in the economic growth of local communities by more than tripling our workforce and adding more jobs in low-to middle-income neighborhoods.

Why Join Us?

Compensation

• Competitive Salary
• Annual Bonus
• Weekly Payroll

Comprehensive Benefits

• Medical, Dental, and Vision Insurance
• Voluntary Benefits
• FREE Basic Life Insurance & Long-Term Disability Coverage

Time Off & Work-Life Balance

• Paid time Off (PTO)
• Paid holidays

Financial Security & Retirement

• 401(k) with up to a 4% Company Match
• Short Waiting Period for Retirement Benefits

Career Growth & Support

• Opportunities for Internal Advancement
• Opportunity to be a part of enterprise-wide initiatives in a rapidly growing company.
• Dynamic, innovative, and collaborative work environment.

What We are Looking for:

The Commercial Real Estate Administrator supports the Real Estate Department by managing lease transactions, renewals, and landlord communications with accuracy and professionalism. This role requires strong organizational skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. Success comes from being proactive, resourceful, and collaborative. We're looking for someone who can build positive relationships internally and externally while keeping complex details on track.

The ideal individual brings clarity, problem-solving skills, and a steady presence that ensures seamless operations and contributes directly to the company's performance and growth.

Location: This is an on-site role in the Dallas, TX area.

Job Responsibilities:

• Prepare, review, and process new lease agreements, amendments, and renewals.
• Maintain accurate lease records, including critical dates (rent commencement, renewals, expirations).
• Draft, manage, and track correspondence with landlords, property managers, and brokers.
• Support the Vice President of Real Estate in negotiations and landlord issue resolution.
• Coordinate internal approvals, signatures, and distribution of lease-related documents.
• Monitor financial aspects of leases, including rent schedules, CAM charges, and reconciliations.
• Prepare reporting and executive summaries related to lease activity, landlord relationships, and portfolio performance.
• Structure and maintain electronic and physical lease files in accordance with company policy.
• Collaborate with Accounts Payable on processing rent, CAM, and other lease-related invoices.
• Ensure compliance with internal policies and applicable real estate regulations.
• Liaise with internal stakeholders, including Legal, Finance, and Operations, to ensure lease matters are effectively managed.
• Perform other duties and special projects as assigned by supervisor.

Position Qualifications:

Critical Skills & Experience Required

• 2-3 Years of Real Estate experience
• Ability to read, interpret, and understand commercial lease contracts and related legal documents.
• Experience handling due diligence in leasing, including reviewing lease terms, obligations, and financial considerations.

Technical Skills

• Yardi preferred
• Microsoft Office Suite

Education and Certifications

• Bachelor's Degree preferred

Soft Skills

• Outstanding communication skills, both oral and written, with the ability to collaborate effectively at all organizational levels.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

For information on A-MAX Auto Insurance & Affiliates, including more information on employee benefits and our company culture, visit our website at

A-MAX Insurance Services, Inc. & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.