Asset Management Coordinator

Hillwood Investment Properties is a leader in acquiring and developing high-quality industrial properties with 297.6M SF across the U.S., Canada, the United Kingdom, and Europe. Hillwood pursues well-located, functional land in the path of progress and has one of the largest land banks with a capacity of over 137.4M SF for future development. Hillwood collaboratively builds successful partnerships with public and private landowners, as well as other developers, to execute and invest in a broad spectrum of industrial projects.

As a privately held company, Hillwood possesses the depth of capital, market expertise, industry relationships, and a forward-thinking vision to buy and build industrial properties that meet evolving markets' logistics, distribution, and manufacturing demands.

For more information on Hillwood's latest industrial availabilities across the U.S., U.K., and E.U., visit

Hillwood Investment Properties (HIP) is seeking an Asset Management Coordinator to join our growing team in Dallas, Texas. This role serves as a central coordination point across markets, supporting alignment, accountability, and disciplined execution of asset-level strategy across the portfolio.

The Asset Management Coordinator partners closely with Acquisitions, Development, Market Leadership, Property Management, Asset Management, Debt, and Operations teams to support proper asset onboarding, monitor risk, and maintain consistent execution throughout the asset lifecycle.

The role supports assets from acquisition and transition through leasing, budgeting, compliance, and disposition by managing reporting, workflows, and cross-functional coordination. Success in this role requires strong attention to detail, proactive communication, sound judgment, and the ability to manage recurring deliverables across multiple systems and stakeholders.

• Coordinate the transition of newly acquired or developed assets from Acquisitions and Development to Market Leadership and Property Management teams.
• Prepare and distribute transition materials, track post-closing items, and support operational readiness.
• Partner with Market Leaders and Disposition teams to track, elevate, and resolve property level issues.

• Coordinate with Property Management on tenant move-ins and move-outs, confirming completion of required operational steps.
• Coordinate lease announcements and tenant welcome materials with Marketing, where applicable.
• Monitor lease expirations on a monthly basis and distribute reporting to Market teams to support renewal and re-tenanting strategies.
• Track compliance with critical lease provisions, including renewals, terminations, ROFR/ROFO provisions, and security deposits, supported by system-based reporting tools.
• Coordinate with valuation, market and analyst teams to monitor market conditions, including rental rates, concessions, and cap rate trends.
• Monitor tenant-related news and share relevant updates with internal teams on a recurring basis.

• Ensure annual budgets are entered accurately into systems, flag inconsistencies, and notify Market Leaders when budgets are ready for review.
• Forecast and re-forecast portfolio performance on a semi-annual basis in JDE.
• Compile inputs from Market Leaders and Property Managers to develop and maintain five-year capital plans aligned with asset strategy.

• Coordinate with the Debt team to confirm loan covenants, earn out compliance and monitor other lender requirements using Quick Base checklists and reporting.
• Ensure compliance with all asset-level reporting and documentation requirements related to financing structures and joint ventures.

• Partner with internal tax teams, consultants, and valuation partners on annual property tax appeals
• Support annual insurance reviews in coordination with Operations, including coverage analysis and compliance tracking.
• Maintain insurance documentation, track compliance, and support claims coordination as needed.
• Support sustainability and ESG initiatives by coordinating with internal partners, tracking initiatives, and maintaining documentation.

• Schedule and prepare materials for quarterly asset review meetings with Regional and Market Leadership, Property Management, Dispositions, and Operations teams.
• Produce quarterly asset summaries addressing leasing activity, tenant risk, accounts receivable performance, tax and insurance matters, compliance items, and key risks or action items.
• Track follow-up items and support accountability across teams.

• Strong written and verbal communication skills with the ability to engage effectively across functions and seniority levels.
• Demonstrates professionalism, integrity, ethics, strong work ethic, adaptability, and sound judgement.
• Highly organized, detail-oriented, and capable of…