MS Building Secretary

TITLE: Building Secretary

LOCATION: Clear Creek Amana Middle School (Tiffin, IA)

JOB SUMMARY
:
To support the positive development and intellectual growth of students. This position will require a wide range of skills due to the high volume of work. This person is typically the first point of contact for visitors and should be able to professionally handle some intermittent chaos the environment may bring. The individual in this position must be able to adapt and respond to the different personalities and situations in a professional and pleasant manner.

This position will have administrative and counseling office support responsibilities.

REPORTS TO
:
Principal or Designee

QUALIFICATIONS

• High School Diploma or equivalent
• Ability to work with a high degree of accuracy in detail oriented jobs.
• Ability to organize and prioritize projects and deadline driven.
• Effective oral and written communications.
• Knowledge of modern office practices, procedures, and equipment.
• Proficient use of Microsoft Word, Excel, the Google suite and the ability to learn other computer programs as necessary. Other programs include:
• Power School and Schoology
• Frontline (Substitute and Leave System)
• Pleasant personality with strong consumer service orientation.
• Ability to work under pressure with frequent interruptions.
• Maintain student records and to prepare state reports from such records.
• Establish and maintain effective working relationships with co-workers and the public.
• Capable of representing the school in a professional manner, which includes but not limited to confidentiality, communication skills, and dress.

• Receives phone calls from the public and staff. Provides appropriate information. If necessary, route calls to other officials for resolution and follow-up.
• Produce letters and correspondence per Principal or building needs
• Prepare and distribute mail
• Request records for new students, working with the District Office on enrollment. Manage and update K12 student records
• Run report cards and file at the end of the year
• Prepare student reports related to attendance, schedules, enrollment. Attendance is taken every period, alerts go out to parents if students are unexcused absent.
• Exit transferring students, complete a tech ticket and exit from Power School.
• Process and check in requisitions. Deposit daily money into InTouch.
• Review teacher and principal pcards, confirm coding and receipts are attached.
• Arrange meetings as directed. Prepare schedules and inform participants, confirming dates and times.
• Administer first aid and medications in absence of nurse
• Assist with finding substitute coverage and set-up.
• Review timesheet reports working with the Principal.
• Attend meetings as assigned.
• Establish, revise, and maintain office files and other clerical procedures.
• Order office supplies as needed.
• Assist in completing state reports.
• Regular and prompt attendance
• Work with counseling staff as needed
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The information contained in this job description is in compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.

The Clear Creek Amana School is an Equal Opportunity Employer. The district does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, creed, sexual orientation or gender identity. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer.