Executive Assistant II

Job Description

Executive Assistant II

The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.

• Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling.
• Anticipating travel needs of executive and coordinating complex travel arrangements.
  Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required.
• Develops meeting materials (creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed.
• Managing recognition and volunteerism programs within our groups.
• Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.
• Leads projects that are small in scope.
• Participates in projects that are broad in scope.

• Maintains department budget and completes special projects as needed.
• Informs management of pending issues and items that have been handled on their behalf.
• Manages department data and runs reports, such as key performance metrics, compliance, and training.
• Organizes department programs and events (recognition events).
• Arranging and coordinating on-site and off-site meetings.

• Under minimal supervision, provides advanced administrative support to a department or group of professionals for BE2 and below.

• Skilled in managing one's own time and the time of others.
• Skilled in completing assignments accurately and with attention to detail.
• Ability to set priorities and complete assignments on time.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to process and handle confidential information with discretion.
• Critical thinking skills and problem‑solving skills.
• Judgement and decision‑making skills.
• Ability to take ownership and make decisions independent of customer involvement (proactive).
• Excellent communication skills (written and oral).
• Excellent organizational, multi‑tasking and time management skills.
• Highly responsive, flexible and adaptable.
• Proactive thinker and action taker.

• Ability to communicate effectively in both oral and written form.
• Ability to work successfully as a member of a team and independently.
• Ability to effectively handle difficult and/or angry people.