Administrative Coordinator

ITServe Alliance – Administrative Coordinator

Employment Type:

Full-Time

ITServe Alliance is seeking a highly organized and proactive Administrative Coordinator based in Dallas, Texas to support the national leadership team and Secretary’s office. This role will be responsible for coordinating meetings across multiple committees, maintaining accurate meeting records, and ensuring that communication and documentation are well organized across the organization. The ideal candidate is detail oriented, comfortable managing multiple schedules, and experienced with collaborative tools such as Google Workspace.

• Coordinate and schedule meetings across multiple ITServe committees and leadership groups
• Manage meeting calendars and ensure meeting invites are sent in a timely manner
• Follow up with committee leads to confirm attendance and agenda readiness
• Assist with setting up Zoom or virtual meeting links when required

• Attend designated meetings and capture detailed meeting notes and action items
• Organize and maintain structured meeting notes within shared documentation systems
• Ensure meeting notes are distributed to the appropriate committees and leadership teams
• Track follow ups and action items from meetings

• Work closely with the ITServe Secretary team to maintain organized records of meetings and documentation
• Assist in maintaining archives of national and committee meeting minutes
• Support collection of meeting notes from chapter level meetings
• Ensure documentation standards are followed across committees

• Act as a coordination point between committees and national leadership
• Assist committee leads with scheduling recurring meetings
• Track meeting cadence across committees and help avoid scheduling conflicts

• Maintain organized shared folders and documentation repositories
• Ensure consistent formatting and documentation standards across meeting notes
• Provide operational support for leadership initiatives when required

• Strong organizational and time management skills
• Excellent written communication and documentation skills
• Ability to manage multiple meeting schedules simultaneously
• Detail oriented with strong follow through

• Proficiency with Google Workspace including Google Docs, Google Sheets, Google Calendar, and Google Drive
• Experience coordinating meetings using Zoom or similar virtual meeting platforms
• Ability to maintain organized digital documentation systems

• Prior experience in an administrative, coordinator, or operations support role
• Experience supporting nonprofit organizations, committees, or board operations
• Experience managing meeting minutes and action tracking

• Highly dependable and responsive
• Comfortable working with leadership teams and committee chairs
• Ability to work independently while managing multiple priorities
• Strong attention to detail and documentation accuracy

This position is based in Dallas, Texas, and candidates located in the Dallas area are preferred.

Send Resumes to: secretaryoffice